Admin Officer - Johannesburg, South Africa - Staff Solutions

Staff Solutions
Staff Solutions
Verified Company
Johannesburg, South Africa

3 weeks ago

Thabo Mthembu

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Thabo Mthembu

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Description
New vacancy for an Admin Officer has become available for our client in the Truck Industry in Isando Johannesburg.


Duties:


  • Keep appointment diary for Admin Manager.
  • Compile daily security asset inspection report by obtaining security inspection and distribute to relevant role players.
  • Compile daily consumption report and distribute to all role players.
  • Collect all monthly reports from branches (HSE, Security, Fleet, and Consumption).
  • Data capturing of all relevant info on monthly reports.
  • Obtaining all monthly invoices from service providers and follow up on outstanding invoices.
  • Process all monthly payments by completing purchase requisitions and submit to Admin Manager
  • Office to sign off.
  • After approval, submit to finance and ensure payments are processed before due dates.
  • Ensure monthly inspection on hygiene and safety which include cleanliness of facilities.
  • Ensure monthly vehicle inspections is done by the delegated person and capture relevant information.
  • Process all fleet vehicles cost and keep fleet vehicle maintenance current and report updated.
  • Ensure all insurance claim report are completed and submitted to management with all relevant supporting documents.
  • Follow up on claims processed.
  • Process tracking installation requests and ensure installation certificates are received.
  • Create user accounts for clients on the tracking system and communicate details to the relevant managers as well as keeping records of all users.
  • Attend meetings on behalf of manager when delegated to do so.
  • Filing of all records and keep an easily accessible filing system.
  • All ad hoc tasks as required to ensure the effective administrative and productive flow of the company.

Requirements:


  • Matric Certificate.
  • Code 8 license.
  • 3 years of experience within a similar role.
  • Able to read and write English.
  • Advanced MS Office experience.
  • Data capturing and reporting experience.
  • Telephone answering and call screening.
  • Team Player.
  • Confident and proactive approach
  • Anticipates issues and requirements.

For more information please contact:
**Annine
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