Admin / Office Manager - Sandton, South Africa - Raid Risk Management

Raid Risk Management
Raid Risk Management
Verified Company
Sandton, South Africa

1 week ago

Thabo Mthembu

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Thabo Mthembu

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Description

Key Responsibilities:


  • Serve as the main point of contact between our technicians and clients;
  • Supervise daily job scheduling, oversee workflow, and provide administrative assistance;
  • Organize staff assignments for requested shifts, assessing logistics and resource needs;
  • Assist in efficiently managing department resources;
  • Exhibit professional communication skills consistently;
  • Remain composed when encountering challenges and prioritize tasks to optimally serve clients;
  • Conduct miscellaneous administrative duties as required;
  • Accountable for establishing new client accounts and employee staff files;
  • Guiding the organization's activities
  • Identifying opportunities to improve a business' policies or objectives
  • Ensuring a company is operating securely and effectively
  • Preparing and reviewing operational reports
  • Leading and/or participating in meetings
  • Maintaining all policies and procedures manuals
  • Hiring and training staff
  • Creating personnel folders for new hires
  • Monitoring and projecting staffing needs
  • Managing and maintaining all department databases
  • Performing clerical accounting and general office duties as needed
  • Developing strong relationships with crossfunctional teams and departments
  • Filing
  • Timesheet capturing
  • Quotes and invoicing of clients
  • Keeping area neat and organize
  • Loading staff on electronic platforms
  • Daily fleet diesel monitoring and tracking
  • Monthly fuel consumption reporting
Updating stock items on stock take sheets when necessary

  • Stock level monitoring and availability
  • Yearend inventory audit with auditors
  • Weekly capturing of Time and Attendance hours per department for payroll
  • Daily checking of security cameras to ensure all are in operation
  • Weekly reporting on camera footage to management
  • Weekly reporting on security guard patrolling from fingerprint system reports
  • Daily capturing of raw materials ordered and collected
  • Occasionally assisting with capturing of orders
  • Occasionally assisting with walk in customers
  • Daily filing of jobrelated paperwork
  • Ad hoc duties
  • Adhoc paperwork

Qualifications / Skills:


  • Handles Pressure
  • Telephone Skills
  • Professionalism
  • Organization
  • Informing Others
  • Time management
  • Attention to detail
  • Work well in a team
  • Willing to work overtime if required
  • Excellent interpersonal skills
  • Prolonged periods of sitting at a desk
  • Punctual with strong attendance history
  • Sufficient with multitasking and prioritizing tasks without guidance
  • 25 years of relevant experience in an office environment
  • Finance experience: profitability, cash ups, invoices
  • Proficient in reading, writing speaking BOTH ENGLISH & AFRIKAANS
    (Nonnegotiable):
  • Living in or around Krugersdorp, Roodepoort, Randfontein, Muldersdrift
    (Non-negotiable):
  • Valid driver's license and own vehicle
    (Nonnegotiable)

Salary:
R5, R10,000.00 per month


Ability to commute/relocate:

  • Sandton, Gauteng: Reliably commute or planning to relocate before starting work (required)

Education:


  • Diploma (preferred)

Experience:


  • Administrative office procedures, practices and equipment: 3 years (preferred)
  • Payroll admin: 3 years (preferred)

License/Certification:

  • Drivers License (preferred)
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