Rachelle Boulton

WORK EXPERIENCE

Company: Bryneven Primary School July 2023 – Nov 2023 (CONTRACT)
Position: Procurement Administrator Reference: Charlene Kotze Location: Bryanston
• Load new employees and students on Edupac
• Do bookings and paperwork for school excursions such as buses and camp bookings
• Assist students with any IT difficulties when required.
• Get Quotes and do Purchase Orders
• Place orders for staff uniforms
• Place orders for school stationery
• Order requirements for the school such as Cleaning materials, repairs
• Manage projects such as ordering of Lockers, Maintenance, Building projects

Company: NGT Infraco Jan 2020 – May 2023
Position: Operations/Personal Assistant Reference: Nkosinathi Tomose Location: Randburg
• Establish company budget and handle office expenses within the limits
• Organize, manage and update company databases
• Delegate responsibility to other suitable employees – 6 employees
• Place jobs openings ads, contact and interviewing candidates
• Attend meetings and manage agenda and meeting minutes
• Assist Quality Improvement to enhance all services
• Manage and resolve all issues in customer accounts
• Develop and maintain effective relationships with all clients and staff.
• All Customer Invoices, GRV’s, Delivery Notes, Collection Notes, Credit Notes, Supplier Invoices on Xero Accounting system
• Stock sheet updates as well as keep track of available stock
• Monthly Sales reports and Monthly Statements
• Follow up on payments
• Handle all queries and problem solving
• Assist Sales team with quotes
Reason for leaving: Company Liquidated

Company: Anvil Chrome September 2017 – Dec 2019
Position: Office Manager Reference: Ugo Fanton
Location: Isando
• Answering phone and giving clients quotes telephonically and by email
• Meet and greet clients and Petty Cash
• Add new customers, Quotes, Invoicing, Credit Notes, Delivery Notes, Receive
Payments, Monthly Bank Statements (5 different accounts), Stock on QuickBooks Pro 2017
• Add new suppliers, Invoices for Bills, Payments, Quotes
• Debtors (Follow up on overdue accounts and keep records of customer accounts)
• Creditors (Processing accounts and incoming payments)
• Reconcile Bank Statements
• PAYE and EMP 201 returns for company through SARS efiling
• Pay Staff salaries (Sage Payroll)
• Assist Sales staff with all admin and client follow up
• Weekly Operations Report to Owner
Reason for leaving: Resigned

Company: Grachelle Solutions - Sep 2013-Aug 2017 (My own business)
• Source and Supply products to clients such as Tyres, Clothes or any requested items
• Supplied filters to 2x Factories on a monthly basis i.e Car filters, Airconditioning Filters
• Supplied bulk dustbin bags to a cleaning company on a monthly basis
• Sold PPE to different clients i.e. helmets, gloves, masks, overalls
• Advertising of the business on Social media i.e Twitter, Facebook, various online websites
• Created company brochures and Profile
• Sales: went out to source new clients for business
• Did all invoicing and quotes on Pastel Accounting system
Reason for leaving: Poor Sales and Business started to lose clients due to economy

Company: AIDA Estate Agency June 2007-July 2013 Position: PA to Owner Ref: Des Murie (Owner) Location: Gordon’s Bay
• Diary Management
• Travel arrangements for Agents or Owner
• Agents advertising in the local Newspapers and Property Websites
• Loaded all the agents properties on the company website as well as Property 24 listings
• Downloaded all the photos agents have taken onto our server
• Updating our Showcase boards
• Minute taking for meetings as well as typing , faxing and filing
• Assisted the owner with general typing and presentations as well as stock taking and ordering of various items required
• Assisted the Rental agent with Invoicing as well as deal with all tenants enquiries and complaints
• Assisted with agents billing and co-ordinating building and general maintenance management and maintaining Company Website.
Reason for leaving: Company closed (Owner deceased).

Company: Magellan Real Estate Oct 2004-April 2007 Position: PA to 2 Directors Reference: Bob Gray (MD)
Location: Spain
• Reception and diary management for 2 MD’s which included all administrative duties
• Communicated with all potential property Buyers or people seeking Rentals, as well as arrange their accommodation and transport
• Did all Rental invoicing and dealt with tenants directly
• Travel Management for staff and Directors and liased with all sales staff regarding our clients viewing property
• Advertised property on the company website and various property sites and arranged all company conferences and Events.
• Send notices of late payments, arrears, reminders of payments due
• Circulating reports, minutes, agendas and other documents when needed
• Reply to residents’ inquiries and concerns
• Manage occupancy charges and keeping the lease expenses within the targeted rates. Ensure that all lease-related transactions like property rent, property insurance and common area charges are properly recorded.
• Reconciliation of monthly payments and expenses
• Process utility bills and other regular charges
• Take care of security deposits and amounts that are due on the lease termination date
• Compile listings of available rental property.
• Manage rental debit orders
Reason for leaving: I moved to South Africa in April 2007.

Company: Hewlett Packard Jan 1996-Aug 2004
Position: Receptionist/Customer Service Ref: Aslam Hajee (Supervisor) Location: Johannesburg
• Reception and Switchboard operation – Meet and Greet Customers
• Client liaison and Frontline Customer Service
• All Admin – Filing, Faxing, Data capturing
• Opening of clients accounts
• Maintain clean and orderly checkout areas.
• Resolve customer complaint telephonically
• Process merchandise returns and exchanges.
• Ensure pricing is correct
Reason for leaving: Moved to Spain.

Company: Birnam Business College Jan 1990-December 1995
Position: Receptionist/PA to MD Ref: Brenda Riesnik
Location: Johannesburg 

• Worked closely with the Managing Director/Owner and assisted her with all the admin and advertising in different newspapers
• Assisted sales staff with incoming clients as well as telephonic enquiries.
• Filing,Faxing, Data capturing, Diary management and Scheduling of meetings
• Typing of documents, Taking of minutes
• Develop good relationship with the students and ensure that the students complete their programs successfully.
• Represent the college in education fairs, community colleges and community events.
• Follow the rules governing the admission process and the code of business ethics.
• Organize student specific programs and events on the campus.
• Advise students relating to admissions processes.
• Answer and respond to students’ inquiries regarding admissions.
• Facilitate admissions to students.
• Interact and advise prospective candidates seeking admissions.
• Assist and support other faculty members 

Reason for leaving: Better Financial Prospects

Financial Management Certificate