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    Project and Events Coordinator - Cape Town, South Africa - O'Brien Recruitment

    O'Brien Recruitment
    O'Brien Recruitment Cape Town, South Africa

    1 week ago

    O'Brien Recruitment background
    Description

    Are you passionate about making waves in the events and project management scene? Do you thrive on creating seamless experiences and want to collaborate with a team dedicated to excellence? Look no further Our client, a leading organization with a global presence and millions of supporters worldwide, is seeking a dynamic Project and Events Coordinator to join their team. In this role, you'll be at the heart of their mission to create exceptional experiences and forge connections worldwide.

    Responsibilities:

    Recruitment

    • Identify suitable advertising channels and the creation of job advertisements
    • Manage training day logistics (attendees, venues, technical requirements, lunch, printing)

    Administration

    • Prepare files for monthly imports of donations
    • Generate S18A certificates for eligible donations
    • Identify income from individual giving donors

    Human Resources

    • Manage contracting processes with fundraisers
    • Ensure fundraisers have relevant company policies and manage fundraiser leave days

    Field Operations

    • Monitor collateral of fundraisers
    • Visit the team at least once a week
    • Assist in moving stand set as necessary
    • Manage site relationships and manage pool car bookings

    Travel

    • Plan travel details (transportation, accommodation, allowances, airlines) and ensure traveler compliance with policy
    • Manage booking processes for travel and external excursions

    Invoices and Finance

    • Handle supplier, Sales Manager, and Fundraiser invoices
    • Raise purchase orders
    • Manage supplier relationships and handle cash sale/donor invoicing

    Event Management

    • Assist with event management for donors
    • Manage face-to-face fundraising events
    • Handle event administration (payments, supplier documentation) and source venues
    • Manage RSVP list and manage catering, sound, and other supplier aspects

    Miscellaneous

    • Source gifts and assist with supplier vetting
    • Manage bulk SMS communications

    Requirements:

    • ND/B Degree (Marketing/Business Management/Social Science) or similar.
    • 5 years of Administration and Project/Event Management experience.
    • Expertise in Microsoft Excel.
    • Strong administrative and project/event management skills.
    • Good planning and organizing abilities.
    • High EQ and problem-solving skills.
    • Team player with an energetic, passionate, and self-confident attitude.
    • Strong personal values and a genuine motivation for making a positive impact.
    • Self-aware, self-motivated, and open to feedback and coaching.
    • Ability to influence others through compelling conversations and good interpersonal skills.
    • Able to manage conflicting deadlines with attention to detail and resilience with high energy levels.
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