Lesley Gernee

Office Support: Assist in the on boarding for new hires• Arranging meetings•Minute taking• Arranging catering• Manage boardroom bookings• Create and maintain an effective filing system manually and electronically• Liaising with couriers for collections and deliveries• Order stationery and equipment and branding materials •Updating the Organogram• Liaising with Suppliers• Communicate with internal and external clients, seeking new vendors• Maintaining the staff database and contacts list• Liaise with Facilities and IT •Record keeping• Running errands and ordering flowers or gifts/care packs for staff members •Issuing and signing off of company assets to management and support staff• Update notice boards with Compliance, Internal vacancies and Health and Safety communications •Booking of restaurants for client suppers• Consolidation of weekly client pack• Sending out comms via email and notice boards• Logistics• Order weekly staff refreshments• Creating letterheads and certificates• Social Media Comms

Travel: Booking of Ubers• Local and International flights including accommodation• Assisting with VISA’s on behalf of staff• Shuttle Service bookings for Client Tours etc

Finance: Experience in petty cash handling and sending through receipts to finance monthly and keeping an electronical record Raising requests for card top ups• Raising purchase orders• Creating a budget and keeping track of the budget for events/functions/incentive schemes• Monthly company card recons• Complete expense claims (whether travel or personal subsistence or staff refreshments and client entertainment) for the Director and assist/guide Senior Management with personal claims as well. •I have experience in raising requests for new vendor creations and seeking approvals thereof and doing marketing tests• Follow up on payments of invoices and sending statements through to finance from suppliers

Events Arrangements: Regularly coordinate functions on the account such as our Monthly Top Performer Lunches •Monday breakfasts, Campaign Anniversaries •Ordering of Anniversary goodies• Branding goods• Monthly birthday recognitions, Client and Year End functions. Social Media Management.

HR Support: Record keeping• Assist HR department in terms of leave forms capturing• Assist the HR dept in terms of distribution of contracts, medical aid cards, medical aid docs to be completed and checklist updates.

Facilities/IT: Weekly facilities walk is done then local tickets are logged for any issues picked up to be seen to. Printer service requests, air con adjustments, carpet cleaning, cleaner issues, toilet issues, lighting, maintenance, plant care, security, canteen, visitor arrivals, parking access, access tags, VIP tags for clients, booking of venues etc.  This includes raising any other facility request on behalf of operations.

National Diploma in Public Management