Personal Assistant - Johannesburg, South Africa - Ability Recruitment

Ability Recruitment
Ability Recruitment
Verified Company
Johannesburg, South Africa

1 week ago

Thabo Mthembu

Posted by:

Thabo Mthembu

beBee Recruiter
Description

  • Permanent


  • JHB00287

  • Property
  • Gauteng, JHB
  • Northern Suburbs
  • R R Annually Cost To Company
  • To provide secretarial and administrative assistance to the Portfolio Executive and support the Gauteng asset management team. Minimum of 3 years in supporting an executive management team.
  • REQUIREMENTS:
  • Secretarial qualification
  • Minimum of 5 years in supporting an executive management team
  • Taking Minutes in meetings
  • Property
Industry preferred


DUTIES:
Personal Assistance

  • Manage the scheduling and coordination of the relevant committee and management meetings.
  • Assist with the collation and distribution of the relevant committee and management packs.
  • Preparing for meetings, which includes drafting agendas, gathering and printing all necessary documents, and organising refreshments.
  • Preparing applicable meeting packs and taking minutes of meetings and issue appropriate updates.
  • Screening calls for the Portfolio and Regional Leasing Executive.
  • Take and relay accurate and timely messages for the Portfolio.
  • Managing Portfolio and Regional Leasing Executive business diaries.
  • Compiling and submitting expenses reports for the Portfolio and Regional Leasing Executive.
  • Provide general administrative support and personal errands as required.
  • Compiling of reports and presentations for the Portfolio and Regional Leasing Executive as requested from time to time.
  • Create and maintain records and filing systems, which may include confidential/sensitive information.
  • Responding on behalf of the Portfolio and Regional Leasing Executive, either verbally or in writing, inline with the directive received.
  • Coordination of internal and external meetings on behalf of the Portfolio and Regional Leasing Executive and, where required, for the Gauteng portfolio senior management team.
Office Assistance

  • Arrangement of all travel for the relevant members.
  • Handle confidential and sensitive documentation.
  • General office administration, ordering and taking stock of head office stationery.
  • Liaising with the Gauteng portfolio senior management team.

Office Administration:

  • Record keeping and document management.
  • Coordinate document deliveries and oversee delivery schedule.
  • Handle confidential and sensitive documentation.
  • Organize, photocopy, print and bind documents.
  • Establish and maintain a filing system.
  • General office administration.
  • Undertake a variety of control and governance activities as required.
  • For more information please contact:
  • Ryan Coston
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