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    Junior Receptionist - Johannesburg, South Africa - Oxyon People Solutions

    Oxyon People Solutions
    Oxyon People Solutions Johannesburg, South Africa

    7 hours ago

    Default job background
    Contract
    Description

    Must be fluent in English and Afrikaans.

    Responsible for the provision of an effective office administration and support function

    • Process and prepare memos, correspondence, travel vouchers, or other documents.
    • Perform administrative support tasks such as proofreading, transcribing handwritten information, and operating calculators or computers to work with pay records, invoices, balance sheets and other documents.
    • Assist Creditors with the collection of cheques and ensure all cheques collected are signed for
    • Examine computer printout by making sure people do not abuse facilities e.g. dialing unnecessary international calls etc. thus saving the company money
    • Ensure consumables such as stationery and refreshments are always in stock and available
    • Responsible for assisting employees and management with faxing, emailing and courier of documents and parcels
    • Ensures all consumables such as stationery, promotional products etc. are always in stock and available to the manager
    • Facilitates and co-ordinates information retrieval for multiple sources in order for the manager to compile necessary reports and statistical analysis
    • Responsible to take notes or dictation at meetings and to provide general administrative assistance during presentations and meetings
    • Responsible for the production of documents, briefing papers, presentation and reports

    Responsible for the effective provision of a general front desk and reception function

    • Keep a current record of staff members' whereabouts and availability.
    • Perform duties such as taking care of plants and straightening magazines to maintain lobby or reception area.
    • Schedule space and equipment for special programmes and prepare lists of participants.
    • Collect, sort, distribute and prepare mail, messages and courier deliveries.
    • Provide information about establishment, such as location of departments or offices, employees within the organization, or services provided.
    • Analyze data to determine answers to questions from customers or members of the public.
    • Transmit information or documents to customers, using computer, mail, or facsimile machine.
    • Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.
    • Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments.
    • Assist in the preparation of boardrooms for meetings ensuring appropriate equipment is available and accessible
    • Assist in the arrangement of catering and refreshment requirements for meetings

    Qualifications

    • National Certification - Office Administration
    • National Certification - Reception
    • Grade 12
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