Executive Assistant - Johannesburg, South Africa - Palesa Mbali Group

Palesa Mbali Group Johannesburg, South Africa

Found in: Job Placements ZA C2 - 6 days ago

Contract

Description

Provide high-level administrative support for company leaders to ensure they can efficiently accomplish key tasks and company initiatives. You will be required to keep the executives` communications organized so that they can easily access the most important information without having to sort through low-priority items. You will manage their daily calendars, including scheduling meetings, confirming appointments, writing schedules, and arranging for transportation. You will be required to train other administrative staff on company policies and best practices.

Responsibilities:

Administrative assistance, such as writing and editing e-mails, drafting memos to enhance efficiency and preparing communications on the executive`s behalf
Maintaining comprehensive and accurate records.
Organizing meetings, including scheduling, sending reminders and organizing catering when necessary
Highly attentive to detail, organized and disciplined
Collaborate with various departments to facilitate cross-functional communication and coordination
Taking minutes and records keeping
Managing the executives calendar, including making appointments and prioritizing issues
Assist in preparing documents, presentations and reports for executive-level meetings
Assist in organizing company events, conferences and team-building activities
Organize and maintain the office filing system including SharePoint

Qualifications and Knowledge:

Matric
Microsoft Office Suite
Previous experience in an administrative or office management role.
Time Management and ability to meet deadlines
Verbal and written communication skills
Strong organizational skills and ability to multitask
Problem solving and decision making
Interpersonal skills
Records keeping and retrieval skills
Discretion and confidentiality in handling sensitive information

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