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    Debtors Clerk - Pretoria, South Africa - People Dimension

    People Dimension
    People Dimension Pretoria, South Africa

    2 days ago

    People Dimension background
    Full time
    Description

    1. Bank Reconciliation

    • Capturing/Importing bank transactions into SAGE Evolution.

    • Reconcile bank balance to statement via SAGE.


    2. Customers (Debtors)

    • Allocate receipts to customer invoices/credit note as per
    remittance.

    • Investigate and resolve queries on customer accounts.

    • Send out weekly and monthly statements to customers.

    • Maintain and update customer details on SAGE.

    • Inform customers regarding overdue accounts.

    • Receive and review customer credit applications and send for
    credit verification checks.

    • Ensure customer accounts are placed on hold or taken off hold
    and inform relevant parties of such changes.

    • Send a payment clearance letter to the relevant parties when a
    pay in advance customer made payment and cleared on the bank
    with approval from management.


    3. Maintain customer Age Analysis

    • Review and maintain the account receivable age analysis on a
    weekly/monthly basis and arrange a weekly meeting with
    management to discuss.


    4. Basic General Journals

    • Rounding – Round cents to match invoice / payment.

    • Reclassifying journals – Re-allocate amounts when needed.

    • Rebate and discounts account for as per signed customer
    agreements.


    5. Credit Notes and Tax invoices

    • Prepare credit notes as authorized, pass credits and raise tax
    invoices not related to inventory.


    6. Customer Credit limits

    • Increase customer credit limits on managements' request /
    approval.


    7. Pay in advance customers

    • Send payment clearance letter to relevant parties when pay in
    advance customers made payment and cleared on the bank with
    approval from management.

    8. Other

    • Reconcile Services accounts/Loan accounts/Intercompany
    accounts.

    • Send out National/Factory expenses Sales reports.

    • Create/maintain staff accounts (retail stores) and send
    deductions to payroll.

    Minimum Requirements:

    • Grade 12 (Matric Certificate).

    • Tertiary Qualification (desirable) or studying towards a
    Bookkeeping or Finance Degree would be advantageous.

    • Minimum of 1 – 3 year's work experience in a similar role.

    • Accounting System experience would be advantageous.


    Knowledge required:

    • Sage 200 Evolution.

    • Working knowledge of Ms Office with a thorough
    understanding of MS. Excel at a Basic/Intermediate Level.

    • Meat Matrix experience would be an advantage.

    • Solid understanding of basic accounting principles, fair credit
    practices and collection regulations.


    Skills required:

    • Proficiency in English and effective verbal and written
    communication skills.

    • Customer service orientation, problem solving and negotiation
    skills.

    • High degree of accuracy and attention to detail.

    • Excellent interpersonal skills and the ability to build
    relationships for the long-term.

    • Proven ability to calculate, post and manage accounting figures
    and financial records.

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