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    Senior Client Administrator - Johannesburg, South Africa - TalentCru

    TalentCru
    TalentCru Johannesburg, South Africa

    6 days ago

    talentCRU background
    Description

    A specialist warehouse and distribution company has an exciting opportunity for an experienced, customer service-oriented Senior Client Administrator in Gauteng.

    The Senior Client Administrator is responsible for managing the day-to-day functions of the MSP model at the DC in terms of Administration and Financials.

    • Matric / NQF level 4 with Accounting
    • Degree/Diploma in Administration or Financial field or similar
    • 2 - 3 yrs experience in an administrative/financial role essential
    • Microsoft Outlook (Excel, Word, PowerPoint) intermediate to advanced skills
    • Microsoft AX 2012 experience advantageous
    • Experience in retail / distribution / TES advantageous (preferred)
    • Possession of a valid driver's license and own car essential

    GENERAL ADMINISTRATIVE

    • Attend interviews when required by the Client
    • Ensure all Adfusion staff files are up to date;
    • Ensure that employees at the DC are aware of the policies and procedures related to any HR matters;
    • Check Attendance registers for Admin staff.

    REPORTING

    • Update Weekly and Monthly Reports
    • Update TES, ICS services report for Shoprite and ACMS;
    • Compile daily reports for Shoprite related to invoices and statements

    INVOICING

    • Ensure all recommended gap requirements are stipulated on the vendor invoices
    • Facilitate the management report (Invoice Control Sheet) to Head Office
    • Ensure that all invoice queries relating to Assignee Clerks are resolved
    • Ensure that all invoices are processed;
    • Facilitate any credit notes if there are any
    • Ensure that auditing for the agency files are in order before Shoprite audits
    • Ensure that all agencies adhere to Shoprite's requirements regarding documentation
    • Attend to all agency's issues with Shoprite and facilitate meetings
    • Update all outstanding orders for Shoprite
    • Process all MBS Cross Shifts
    • Update MBS Register and payments
    • Reconcile statements together with the invoices processed against the age analysis for payments
    • Ensure Time Sheets are signed off by the relevant parties
    • Ensure that provision is made on all outstanding orders
    • Ensure all pakkies are in order with Shoprite's requirements
    • Check all manual time sheets or shifts sheet for the agencies for payroll and have them signed off
    • Ensure all overtime hours correspond with all WFM systems
    • Liaise with the agencies should any issues arise relating to the weekly invoices
    • Reconcile payments for Abuse Vericon invoices with Head Office
    • Attend to all requests from Regional Operations Managers
    • Reconcile statements with invoices processed
    • Check and maintain all new vendors
    • Adhere to all Shoprite's finance requirements from ACMS
    • Attend to all Shoprite queries

    REPORTING

    • Update Weekly and Monthly Reports
    • Update TES, ICS services report for Shoprite and ACMS
    • Compile daily reports for Shoprite related to invoices and statements

    OTHER SPECIAL REQUIREMENTS

    • Office setting
    • The job entails reporting directly to the National Senior Accountant
    • Official working hours for this position are 07:30 to 16:30 i.e. 40 hours per week excluding lunch breaks, Monday – Friday, as per operational requirements.
    • A high level of flexibility is required for this role.

    KNOWLEDGE, SKILLS ATTRIBUTES

    • Strong numeric reasoning ability
    • Excellent verbal and written communication skills
    • Problem-solving
    • Analytic Ability
    • Strong admin skills
    • Deadline-driven and willing to work overtime at deadlines
    • Time management and ability to work under pressure
    • Organized, efficient, and task-driven Ability to multi-task
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