Retail Property Administrator - Cape Town, South Africa - Ability Recruitment

Ability Recruitment
Ability Recruitment
Verified Company
Cape Town, South Africa

1 week ago

Thabo Mthembu

Posted by:

Thabo Mthembu

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Description

  • Permanent


  • JHB00280

  • Property
  • Western Cape, Cape Town
  • R R Annually Cost To Company
  • Perform full property administrative function, which includes effectively managing billings in line with respective tenant leases, arrears and tenant queries, as well as lease preparation and conclusion.
  • Tenant Administration:
  • Load and update Tenant on the Inhouse system;

Tenant Statements:

  • Receipt allocations from Bank Statements
  • Current expiries
  • Interest generation
  • Meter reading generation
  • Manual billings/adjustments/recoveries
  • Lease billings
  • Debit Run
  • Finalized statements to Tenants
  • Debit Orders
  • Reconciliations and resolution of queries
  • Tenant Turnover
  • Finalize vacated Tenant accounts and Deposit refunds

Lease Administration:

  • Obtain Credit Check and FICA where necessary
  • Raise Lease input summary (LIS)
  • Raise lease on the Inhouse system
  • Update Lease Register
  • Annual Municipal and Rates increases
  • Draft Lease Authority Requests for submission to Landlords in conjunction with PM
  • Draft Offers to Lease in conjunction with PM
  • Deal with Leasing Hub on drafting of leases and checking in conjunction with PM
  • Send Offers to Lease and Leases to Tenants and follow up to conclusion of lease process.
  • Follow up on Tenant Installation Allowance Requirements for processing.

Arrear Administration:

  • Following up on outstanding payments
  • Update the Arrears report timeously
  • Update and utilize company credit control service provider facilities (TPN)
  • Prepare handover to Legal Credit Controller where applicable

Property Administration:

  • Maintain Property, Unit, Tenant and Lease data on Inhouse PIMS system
  • Maintain Lease audit schedules
  • Update 18mth Expiry Report / Lease register / Tenant Retention Report
  • Follow up and update Tenant Turnover Info on the system
  • Notify Utility Management company of any tenant changes/updates
  • Notify Finance of any Utility/Municipal/Recovery Accruals monthly
  • Maintain Parking Schedules and Access discs
  • Processing of Municipal and other invoices in conjunction with PM and Finance
  • Account Reconciliations
  • For more information please contact:
  • Ryan Coston
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