Admin clerk - Cape Town, South Africa - Jobking

Jobking Cape Town, South Africa

6 days ago

Full time

Description

Job Description
Admin Clerk (COD & National Accounts) – Cape Town CBD

A vacancy exists for a suitably qualified and experienced Admin Clerk at our client based in Cape Town CBD in their Finance department

The person is responsible for administrative duties with regards to allocating payments for COD accounts, invoice retrieval and a variety of filing and other admin activities

Herewith an outline of this role:

Administration:
Gather docs for National accounts
Send reports to National accounts
COD account payments
Authorisation of COD and contract customer workflow
Emailing, faxing and posting a range of documents to customers, suppliers, departments or branches
Copies and compiles a variety of reports/spreadsheets
Types a variety of correspondence and reports
Enters a variety of information on manual and computerized spreadsheets or forms
Proofreads and checks documents for clerical and arithmetical accuracy and completeness
Maintains spreadsheets and records
Receives, sorts, and distributes a variety of mail/reports
Monitors office supplies and maintains designated levels

Filing:
Gather invoices to be filed from departments and employees
Check invoices against tripsheet
Accurately checks and files all documents that require filing in the department
Accurate and safe handling and housing of all documentation
Find, retrieve, and make copies of information from files in response to requests and mailing/delivering information to credit controller/customer
Prepare outdated or unnecessary filing to be sent to destroyed or transferred to off-site storage

Other Duties:
Resolves various queries
Operates various office machinery
Provides back-up assistance to other clerical positions as required
Orders and distributes uniforms for all male staff
Performs other work as assigned

Requirements:
Grade 12 / Equivalent – Essential
NQF 4 / Recognition of prior learning
Relevant debtors and admin experience
Proficient in MS Office with excellent computer skills knowledge
Must have good telephone skills
Ability to listen and interpret information accurately
Planning and organising skills
Numerical Skills
Good communication skills are essential; person must be well spoken
A pleasant and controlled manner of dealing with people at all times
Strong administrative skills and organisational abilities
Ability to follow specified procedures in the completion of their duties
The ability to present themselves and the Company in a professional manner
The ability to thoroughly handle multiple tasks at once
Ability to work independent of supervision and to take initiative
The ability to approach problem solving creatively
Clear credit and criminal history – As per our client's requirements

Knowledge:
Knowledge of admin procedures
Knows the services the company has to offer
Knows general operation of the company
Knowledge of all company documentation
Knowledge of internal resources

Salary – Negotiable depending on experience

Apply Here

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