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Bloemfontein

    store manager manufacturing - Bloemfontein, South Africa - RECTITUDE RECRUIT

    RECTITUDE RECRUIT
    RECTITUDE RECRUIT Bloemfontein, South Africa

    1 hour ago

    RECTITUDE RECRUIT background
    Full time
    Description

    Purchasing

    Sourcing and procurement of maintenance, repair, operational and ad hoc requirements

    Capture purchase requisitions and create purchase orders

    Draft a scope of work when required with guidance from the relevant departments

    Ensure market related pricing of all goods and services

    Request order confirmations for all orders placed

    Follow up with suppliers to ensure that orders are processed and delivered on time and in full

    Arrange documentation for COD and CIA purchases and submit to accounts for payment

    Be aware of low supplies in Stores to ensure purchase orders are placed in advance of stock outs

    Work with internal stakeholders to determine and maintain inventory levels

    Monitor potential stock out caused by delivery delays, strikes, material shortages etc. and take necessary actions to ensure availability of materials

    Request outstanding invoices and submit for receipting

    Perform troubleshoot on all invoice and price issues along with delivery related problems

    Monitor all returns to suppliers and coordinate with the Finance, Stores and Warehousing departments

    Suppliers

    Maintain effective relationship with internal and external stakeholders

    Evaluate performance of all vendors and goods delivered and make recommendations to improve processes for the buying process

    Manage all communication and negotiate with suppliers on price and other purchasing variables

    Ensure all new suppliers comply with the vendor on boarding procedure and conduct relevant CIPC check

    Reporting, Data and Document Governance

    Update and maintain procurement master data

    Ensure all procurement related documents are filed systematically

    Key performance areas (to translate into a measure of success)

    Stock Takes

    Stock Transactions

    Ensure execution of all functions to be at the highest level of quality with continuous identification and implementation of improvement initiatives

    Maintains a neat, tidy, and structured environment which complies with occupational health standards

    Ensure a safe working environment by adhering to all Health and Safety policies. Identify any risk within the department and report these to your manager

    Ensure a proper filing system of all required documentation for auditing purposes

    Build and maintain highly professional relationships with co-workers and suppliers

    Comply with business policies and procedures

    Stock Takes

    Ensure stock takes are performed

    Maintain an accurate record of all active warehouses to ensure monthly counts are performed

    Keep filing system of all approved and signed off stock counts

    Transfer stock to branches, warehouses, and mobile vans

    Processing of warehouse transactions

    International Invoices preparation

    Ensure sign off on all relevant invoices prior to hand in to Finance for payment

    Comply with business system policies and procedures and ensure that such are enforced and adhered to

    Ad-hoc

    Ensure compliance with company policy and procedure.

    Provide additional support to the team as required.

    Desired Experience & Qualification

    Experience:

    2 years' Experience in maintenance or inventory environment as data capturer or administrator (Procurement)

    2 years' Experience in administrative tasks and implementation of auditable filing systems

    2 years' Experience in a parts store

    2 years' Experience in dealing with suppliers

    Knowledge of Pastel evolution will be advantageous

    General Mechanical and electrical knowledge

    Must have knowledge of:

    MS Office Excel and Word

    Stock processing/administering knowledge

    Good knowledge of Stock taking procedures and principles

    Skills:

    Acceptable English verbal, reading and written skills

    Strong administration and coordination skills

    Fast learner of processes, procedures, and systems

    Strong communication skills with the ability to communicate at all levels within the company

    Knowledge sharing abilities

    Above average attention to detail

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