Sphokuhle Mzimela

I am highly motivated office management, finance administration and Supply Chain Management professional seeking an opportunity, with 7 years experience. Ready to work optimally,productively and effectively with cross-functional team, to maximize efficiency of colleagues and stimulate growth of the company through proactive effort, time management and coordination skills.

I am seeking an opportunity to fully utilize my trainings and skills while making a significant contribution to the success of the Company.

I am dedicated, willing to learn more in order to work my way up within the same organization.

Supply Chain 

Administration 

Human Resource 

Finance 

WORK EXPERIENCE
1. PREVIOUS EMPLOYMENT

EMPLOYER : Department of Social Development
POST HELD : Senior Administration Support Clerk
PERIOD : 01 November 2006-11 March 2014
LOCATION : Richards Bay

DUTIES

IMPLEMENT HUMAN RESOURCE SERVICES

Leave management.
Training and development.
Keeping records of misconducts &grievance cases.
Prepare notices, agendas minutes of the District Administration meetings.
Booked the venues for the meetings and order the refreshments.

IMPLEMENT SUPPLY CHAIN MANAGEMENT
ASSET & STORE MANAGEMENT

Prepare and submit procurement plan to Regional Office.
Prepare requisition for goods & services.
Prepare submissions for requisition for goods & services.
Interact with suppliers to ask for quotation, 
Monitor utilization of goods.
Bar-coding of assets.
Updating and controlling of assets register.
Submit requisition for assets to be disposed.
     

FINANCE MANAGEMENT

Prepare budget inputs on required schedule and motivation.
Analyze expenditure reports.
Safe keeping of Payroll and return of certified copy to the Cluster office.
Provider of Proper administration of petty cash/ impressed account.
Prepare finance monthly reports.
Submit Substance & Travel claims.
Supervise the use of voucher book.

RECORDS MANAGEMENT

Record keeping and filling according to the filling system.
Ensure the effective opening, closing, recording and allocation of file numbers according to the Department filling system.
Ensure safe keeping of official record files according to archive instructions.
Ensure all correspondence are properly handled and correctly filled.
Opening, recording and sorting of all incoming and outgoing mail.
Maintain and control of registers.

2. PREVIOUS  EMPLOYMENT

EMPLOYER : Transnet Capital Projects
POST HELD : Building Administrator
PERIOD :12 March 2014 – 30 June 2018
LOCATION : Richards Bay

DUTIES

• Manage the performance of staff reporting in to the function to ensure the delivery of an effective and efficient housekeeping service that meets the required standards.
• Perform periodic facility and project site inspections
• Assist in the negotiation for the renewal of local contracts governing outsourced services
• Assist in monitoring the performance of the outsourced service providers against the service level agreements
• Perform periodic risk assessments to ensure that key controls are operational and are being complied with
• Ensure that maintenance is undertaken timeously and is up to standard 
• Develop and sustain professional and positive relationships with internal and external stakeholders and suppliers
• Ensure that all Transnet First Aid and Fire requirements are being met
• Ensure that all staff in the facility comply with the requirements of all relevant health and safety regulations and facilitate occasional training sessions
• Facilitate skills training to ensure that the building services function is adequately staffed with competent personnel 
• Manage the facility, ensuring customer satisfaction with services provided, and compliance with all health and safety requirements
• Supervise the everyday facilities operations office complex. 
• Supervise and control all aspects of complex to meet the objectives of scope, time, quality, cost and operational constraints, to our client’s satisfaction.

3. RECENT  EMPLOYMENT

EMPLOYER : Transnet Pipelines
POST HELD : Administrative Officer
PERIOD : 01 July 2018 – 22 March 2021
LOCATION : Ladysmith

DUTIES

DEVELOPMENT, MONITOR AND CONTROL BUDGET 

• Compile CAPEX / OPEX for the Depot.
• Authorise inter company transfer submit CAPEX /OPEX annually to the Head Office with motivations.
• Monitor cash flow and give recommendations to Depot Manager.
• In consulting with the Depot Manager present budget to Field Operations Manager.
• Prepare request for capital money (G150) (Clarity in terms of authorisation e.g Depot Manager or Field Operations Manager).
• Input budget into SAP.
• Revise budget.
• Analyse income and expenditure statements.
• Compile monthly variance report.
• Prepare journals for incorrect allocations.
• Raise provisions.
• Keep Manager informed on the status of the budget regularly.
• Arrange additional funds for capital expenditure (re-allocation of funds)

MONITOR AND CONTROL CREDITORS

• Process payment of invoices on SAP (as per GAAP).
• Authorise G133 payments up to delegated authority.
• Handle suppliers queries.
• Perform audits.
• Ensure adherence to purchasing policy.
• Analyse reconciliation and journalise adjustments.
• Control, replenish and issue petty cash.
• Process payments of accounts (G133’s, electricity, water, rates and taxes)
• Monitor and control payments and expenses.

CONTRACT ADMINISTRATION

• Monitor administration of contract until completion.
• Assist with tender/bid processes.
• Signing of all service level agreements for contracts.
• Ensured price adjustments on contracts are in line with the bid.
• Reviewed invoices against contracts.
• Maintained Service Providers payment records.
• Updated records for all compliance documents submitted by bidders.
• Attended to all Service Providers queries in relation to contracts.
• Followed up with the end-users to ensured the compliance of Service Providers.
• Scheduled site/briefing meetings.
• Ensured proper record keeping for all contract documents.
• Make payments as and when required (according to policy).
• Sign-off contract once service completed.
• Archive contracts.

HUMAN RESOURCE ADMINISTRATION

• Complete time sheets daily and attach leave forms.
• Verify leave availability for staff members requesting leave.
• Amend time sheets as and when required.
• Submit time sheets attachments to payroll on a monthly basis.
• Control and update personnel files.
• Prepare disciplinary documentation as required.
• Complete job requisitions and submit to the Head Office recruitment.
• Arrange for disciplinary hearing as and when required.
• Processing applications for advance, financial assistance, computer loans, bursary / educational assistance.
• Arrange hotel and travel bookings.
• Control issuing of protective, corporate and security clothing.
• Compile leave roster.
• Coordinate employee assistance programme.
• Compile employee assistance programme.
• Compile employee relations statistics report (Done by HR).
• Compiling of subsistence allowance / training.
• Administration of local store.
• Create reservation for store items.
•  Verify assets for the Depots.
• Verify and compile weekly overtime report.

REPORTING

• Prepare adhoc reports for Depot Manager.
• Prepare monthly reports for Manager, HR, Finance and Admin.
• Liaise with internal auditors when required.

SAFETY AND SECURITY

• Prepare and compile minutes during Management Review.
• Weekly security posting sheets to be compiled on a weekly basis transferred to a monthly penalty report.
• Monitor and control SAPS visits.
• Penalties to be followed up obtain credit notes.
• Compile monthly NKP reports for all Depots.
• Taking monthly safety meeting minutes and compile report.
• Completion of emergency drill outcomes.
• Validate all occurrences and report.
• Update NCR register 
• Update sustainability report.

ACADEMIC BACKGROUND

SCHOOL QUALIFICATION  :  Matric (Grade12) 
Stanger Secondary School  
       
TERTIARY EDUCATION

NAME OF INSTITUTION  : University of Zululand
COURSE       : Computer Applications

NAME OF INSTITUTION  : University of South Africa (UNISA)
COURSE     : Public Procurement and Supply Chain Management - NQF Level 6 (Credit 72)

NAME OF INSTITUTION  : University of South Africa (UNISA)
COURSE     : Total Quality Management - NQF Level 6 (Credit 48)