Debtors Administrator - Durban, South Africa - Loretta Sanderson HR

Loretta Sanderson HR
Loretta Sanderson HR
Verified Company
Durban, South Africa

2 weeks ago

Thabo Mthembu

Posted by:

Thabo Mthembu

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Description

Debtors Administrator

Durban
This role consists of the full Debtors function. You will be required to manage a large collection of debtor accounts.


Duties and Responsibilities:


- Debtors control

  • Control and reconcile accounts receivable, ensuring debtors accounts are settled timeously and accurately.
  • Attend to account / customer queries in a timely manner. Investigate and resolve any discrepancies.
  • Share debtors' balance status information with relevant reps.
  • Send monthly statements.
  • Reconcile the accounts receivable ledger and ensure that all receipts are accounted for and allocations are accurate.
  • Administer debt collection facilitate payment of invoices due by sending reminders and contacting customers to follow up on outstanding accounts.
  • Timeously flag overdue accounts to relevant staff and management and put these accounts on hold.
  • Escalation of defaulting debtors to legal department for handover where necessary.
  • Ensure compliance with all internal controls across business operations. Ensure that all policies and processes are adhered to.
  • Manage debtor account credit limits within company policy guidelines
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Processing and administration

  • Process accounts and receipts in compliance with financial policies and procedures.
  • Open new accounts after all the necessary validations have been done.
  • Administer and maintain account details, specifically customer details, discounts, settlement discounts, terms, rebates, etc.
  • Process credit notes for empty drums and containers.
  • Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data.

- Reporting

  • Generate accurate reports detailing aging of outstanding accounts and explanation of overdue accounts.
  • Monitoring of accounts to ensure that debts are settled timeously and that accounts are up to date.
  • Daily, weekly and monthly reporting to management.
  • Assist with weekly cash flow forecasts relating to debtors.
  • Provide analysis and reports to management as requested.

Experience and Qualifications

  • Minimum 3 years relevant experience in a similar position essential.
  • Experience in the management of a large debtors book.
  • Experience in dealing with group company debtors operating in different regions.
  • Relevant finance related degree / diploma beneficial.
  • Current working knowledge of Syspro essential.
  • Solid understanding of financial processes and practices, accounting principles, fair credit practices and collection regulations.
  • Ability to rollup sleeves and work with team members.
  • A keen eye for detail and desire to probe further into data.
  • Valid driver's license and reliable transport.

Computer Literacy

  • Syspro essential.
  • Intermediate knowledge of MS Office packages (e.g. Excel, Word, Outlook, etc.)
  • Intermediate knowledge of virtual programmes (e.g. MS Teams, Zoom etc.)

Application Question(s):

  • Do you have your own vehicle?

Education:


  • Certificate (preferred)

Experience:


  • SYSPRO: 3 years (preferred)
- group debtors in different regions: 2 years (preferred)


License/Certification:
- drivers (preferred)
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