Legal Secretary - Sandton, South Africa - Charm Recruitment Agency

Charm Recruitment Agency

Verified Company

Sandton, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Summary/Objective

The Role

Schedule regular meetings with Director to document who he/she has met with, which Company they are from, and what the possible business opportunities with them are
Compile a library of this information and regularly follow up on, update and allocate actions from it
Maintain a database with accurate and up to date records
Set up meetings with the Director and the three Practice Group Leaders to share business opportunities that could be relevant to their practice areas
Take notes/minutes during meeting with the PGLs and list action items and who is responsible for which action
Regularly track action items and follow up with each PGLs and their allocated person to ensure the action item (business lead) is followed up on and converted to business
Track Directors referred fees, ensuring they are all recorded, correctly allocated and chased up on
Drive the process from sourced business through to contracted agreements
Manage and followup of diaries
Travel bookings, video conference bookings, lunch bookings, telephone conference call bookings, meeting room bookings and liaising with catering staff
Managing the administration infrastructure within the practice and ensuring efficient, and effective processes and systems are in place
Schedule debrief meetings with Director after major events, international travel or business meetings to identify key focus areas for Africa
Prepare Africa reports based on key focus areas identified in the debriefing and from thorough and relevant research on business opportunities/practice in Africa
Prepare business presentations as and when required
Ensure client / potential client information is recorded on interaction
Work closely with Director to ensure accurate revenue flow reports are generated for Mcom and the Supervisory board
Oversee client onboarding
Help drive the achievement of agreedupon revenue targets
Compile trip statistics and trip reports as well as client communications
Assisting with business development activities to develop the practice area and Norton Rose Fulbright's' profile

Skills and experience required

Qualifications

Matric
Relevant secretarial qualification

Experience

Minimum of six years legal secretarial experience
Experience within African countries and markets advantageous
Experience in engaging with executive business and government stakeholders
Experience in understanding and working with different political climates of African Countries

Skills, attributes and knowledge

Good command of the English language, both verbal and written
Ability to communicate in French or Portuguese is an advantage
Dictaphone and copy typing with a good speed and accuracy level
Sound knowledge of MS Office, ie Word, Excel and PowerPoint
Excellent organisational skills with attention to detail and accuracy
Good telephone etiquette
Adaptable, positive, innovative
Professional attitude, well presented and a strong character
Conscientious and proactive
Ability to work overtime when required to do so
Knowledge of basic accounting and fee debiting
The ability to meet deadlines and work under pressure
Proficient in communicating in French (both verbally and written) will be advantageous
Ability to communicate in Portuguese (both verbally and written) will be advantageous
Business & Commercial Acumen
Ability to work as a team member in a multicultural environment and deal effectively with individuals at all levels
Selfdriven with a commitment to excellence