Bid Officer - East London, South Africa - Profile Personnel

Description

Well established company are looking to employ a dynamic and experienced Bid Administrator, where your organizational prowess will shine. Monitor bid advertisements, qualify tenders, and compile documents for seamless CRM registration. Handle queries, maintain bid records, and administer electronic filing. Ensure compliance with Style Guides and statutory requirements while coordinating bid responses. If you thrive in a fast-paced environment and have a keen eye for detail, contribute to the success in navigating the intricacies of procurement.

You will be responsible for all aspects of Bid Administrator from start to finish.

Previous experience within Technology environment a MUST

Qualifications:

• Relevant Qualification
• Grade 12 Senior Certificate (Matric)
• Advanced Microsoft Office (Excel and Word)
• 3 - 6 years previous bid / tender experience essential salary commensurate with experience and skills

Duties:

To support the planning, organisation, and monitoring of all aspects of the preparation of bids from RFI/RFQ to the start of contract negotiations.

• Daily monitoring of new bid advertisements, summarizing findings, and forwarding potential leads to the Bid Manager via email.
• Assisting in the qualification of all tenders, compiling tender documents, and registering them on the CRM.
• Handling general queries, escalating issues when necessary, and conducting ad hoc maintenance of the bid register.
• Making ad hoc updates to the tender/bid library and managing the electronic filing system.
• Completing Supplier Database Registrations as needed and following up on the expiration of supporting documentation (Tax Clearance Certificates, ICASA licenses, etc.).
• Providing ongoing assistance to the Managing Director as required.
• Monitoring the National Treasury website for circulars related to new procurement policies/legislation.
• Administering the electronic contracts database.
• Facilitating payment and retrieval of bid documents.
• Coordinating mandatory briefings/site surveys.
• Formatting bid response documents in accordance with the Style Guide.
• Reviewing documents for grammatical and layout accuracy.
• Printing and organizing bid responses.
• Coordinating the delivery of bid responses.
• Completing statutory RFP/RFQ documents with the support of the Managing Director.
• Compiling a submission summary report, including pricing and solution details.
• Following up with the Organ of State/customer until the award is finalized.
• Regularly monitoring state organ/client websites for information regarding awards.