Host Site Officer - Cape Town, South Africa - Training Force

Training Force

Verified Company

Cape Town, South Africa

3 weeks ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Inherent requirements:

Matric and relevant tertiary qualification
Minimum 3 years' experience in a similar role
Problem solving abilities
Computer literate (MS Office) with good Excel skills
A valid driver's license with own reliable vehicle

Preferred requirements:

Experience working in the training industry

Duties and responsibilities:
Project Management

Accurately update the database of host sites on a weekly basis
Adhere to the Company's Quality Management System (QMS)
Attend client meetings with the Project Managers on workplace hosting on a regular basis
Conduct oneself in a professional and positive manner while promoting the Company in the same manner
Contact various companies and Non-Profit Organisations (NPO's) to secure workplaces for unemployed learners on Learnerships and / or Skills Programs
Distribute a report of available host sites to all Project Managers on a weekly basis and nationally if applicable
Effectively communicate and update the Operations Team on hosting for new and ongoing projects
Engage with the Senior Project Manager when there are matters that need resolution
Ensure all learners that require host sites are placed at same within one month of receiving deliverables
Ensure all signed off workplace registers are submitted to the Project Manager timeously in order to process stipend payments
Ensure the workplace always has work for the learners to complete and that it is relevant to their qualification
Have good knowledge and understanding of recruitment processes
Ensure Training Force workplaces are professional, treating the learners as any other employee of the Company, ensuring that targets are achieved, adherence to working hours, attendance of weekly meetings, etc.
Have good knowledge and understanding of the exit level outcomes of the learnership that the learners are attending
Have an open communication channel with the Project Coordinators, Project Managers and Senior Project Manager
Have an open communication channel with Project Managers on different lead employer requirements regarding; Attendance Registers, Absenteeism, Training Schedules, Annual / Sick / Other leave, and Progress of Learners
Manage processes to ensure the success of the team
Negotiate rates and agreements with potential host sites in line with the project budgets
Perform any other reasonable request as directed by management
Understand all related legislative and SETA processes relating to the learnerships
Understand the learnership process and have an understanding on the qualifications Training Force is accredited with
Visit all host sites monthly to discuss attendance, mentoring, completion of logbooks, learner progress, disciplinary issues, etc.

Host Site Management

Attend meetings with current and potential host partners on a quarterly basis
Ensure all host site agreements are completed correctly and filed accordingly
Ensure that a daily workplace routine is implemented and followed
Keep all host site records up to date for learners, staff and oneself
Keep an open communication channel with current and potential host employers
Maintain and build relationships with host partners nationally and understand all related legislative and SETA processes relating to the learnerships of the hosted learners
Meet with the host sites to establish hosting suitability in line with qualification outcomes
Research and source strategic host partners
Understand and implement appropriate Occupational Health and Safety (OHS) processes when visiting host sites

Job Types:
Full-time, Permanent

Ability to commute/relocate: