Admin and Operations Support - Johannesburg, South Africa - Profession Hub

Profession Hub

Verified Company

Johannesburg, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Our client is searching for an Admin and Operations Support to join their team in Johannesburg.

Responsibilities include coordinating all admin activities.

Making decisions to improve general office Administration, handling and managing different aspects of the office from Admin support, accounts, Visitors support, Security, and accommodation management.

Innovative solutions in resolving challenges through process improvements to increase efficiency and ensure the office operates smoothly and efficiently.

Minimum Education, Experience and Core Competencies:

Bachelor's degree in business administration or a related field may be preferred.
5+ years of increasingly responsible role in administration or business operations
Additional certifications or licenses may be a plus.
Ability to analyze information and develop effective solutions.
Strong planning, critical thinking, problemsolving, and task and time management skills.
Excellent interpersonal, leadership, coaching, and verbal and written communication skills.
Proficiency in office technology and equipment, such as computers, copiers, scanners, fax machines, and phone systems.
Technical skills (Added advantage)
Proficient in Excel
Strong reporting skills
Knowledge of cash management principles and/or procedures.
Ability to read, sort, check, count, and verify numbers.
Competency in MS Office, databases and Handson experience with spreadsheets
Accuracy and attention to detail
Wellorganized and able to manage multiple tasks effectively
Strong verbal and written communication skills
Excellent interpersonal and relationshipbuilding skills
Ability to mobilize resources to achieve deliverables
Ability to handle pressure and meet deadlines
Must be a team player and have the ability to multitask
Detail oriented
Strong organizational skills
Interpersonal and teambuilding skills
Organized with time management skills

Competencies

Technical Capacity
Financial Management
Business Acumen
Communication Proficiency
Ethical Conduct
Problem Solving/Analysis
Strategic Thinking

Essential Functions

Implementing administrative improvements as directed to improve operational effectiveness and efficiency
Manage the office facilities to ensure they remain safe, secured and wellmaintained
Oversee the maintenance and repair work: Office and PSAMS guest houses
Maintain office services by organizing office operations and procedures; maintaining effective record/filling systems; reviewing office supply requisitions and monitoring clerical functions
Plan for or coordinate office services, such as equipment or office supplies
Front office management, reception of VIP's and coordinating dining arrangements
Attend meetings and coordinate minutes
Coordinate activities with other personnel or work with other units or departments.
Assist with the recruitment process for new positions i.e. posting job ads, CV review process and interviews
Supervise the work of the office, administration, or service support to ensure adherence to quality standards, deadlines and proper procedures correcting errors or problems.
Monitor and ensure compliance with policies procedures and service standards in conjunction with management
Maintain records about inventory, personnel orders, supplies or maintenance
Determine office support requirements, such as facility details, staffing needs or safety or maintenance plans.
Reconciles various expenditure reports to source documents; and file documents and reports.
Assists in the preparation of budgets, and cost reports.
Inform management and compile reports/summaries on activity areas
Reconciling and reporting any discrepancies found in the records
Producing a variety of reports
Establish team atmosphere through leadership and team collaborative activities
Utilize corporate support resources to deliver tactical and operational support by ensuring effective delivery
Keeping Management informed by reviewing and analyzing special reports; summarizing information; identifying trends
Control, organize, motivate, and develop all subordinates to meet KPI and other company objectives
Manage Joburg expatriates and business visitors and coordinate suitable accommodation, transport & Security;
Serve as point of coordinating crossorganizational practice support i.e. team building and training events and reporting
Contributes to team effort by accomplishing related results as needed

Physical Demands

Work is performed primarily in an office setting, and occasionally in an outdoor or plant environment
Personal protective equipment is required when performing work in an outdoor or plant environment, including a heart hat, hearing protection, safety glasses, safety footwear, and other protective equipment as required
Must be able to frequently sit and stand; occasionally walk, bend, squat, climb, reach and kneel
Must be able to atten