Finance Administrator - Phoenix, South Africa - Kayur Investments

Kayur Investments

Verified Company

Phoenix, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

A Well-established organization is looking for a Finance Administrator.

Position Overview:

This vital position requires exceptional interpersonal and communication skills, with the ability to connect with diverse staff and members. The Administrator must have exemplary leadership skills, and comprehensive understanding of admin and finance.

The Administrator will be responsible for the upkeep and maintenance of all administrative activities of the gym whilst working hand in hand with the General Manager in overseeing the operational aspects of the gym, driving revenue growth, monitor budgetary guidelines, fostering a high-performing team, and ensuring the utmost satisfaction of our valued members.

Responsibilities:

Leadership & Team Management

Provide visionary leadership, effectively motivating and inspiring a diverse team of fitness professionals.
Foster a positive and inclusive work environment that encourages collaboration, innovation, and professional development.
Set clear expectations, allocate tasks appropriately, and provide continuous feedback to optimize team performance.
Recruit, train, and mentor team members with a keen focus on maintaining an exceptional customercentric culture.

Managing Creditor/Debtor accounts

Checks and authorises creditor recons
Follows up on outstanding debtors accounts
Monitors and tracks Cr/Dr age analysis
Payments are correctly and timeously loaded on banking

Bank Reconciliations

Import of bank statements and correctly allocating transactions to accounts
Investigates and reports on "unknown" transactions
Cashbook balance shook agree to bank statement balance
Petty cash to be checked and signed
Cash packs with all cash and EFT swipes

Submitting SARS schedules

Compile required EMP201 by the 5th of each month.
Compiles and submits Vat 201 calculations by 20th of each month
VAT on Sage One must be onto the authorized schedules.
All statutory VAT/EMP payments with supporting documentation must be filed within 24hours of making payment.

Accounts Maintenance - To ensure that all transactions are allocated to correct accounts daily

To review cash accounts to ensure that all banked monies reconciled on a daily basis to cash up
Ensure that a monthly management pack is completed by the 07th of each month.
Ensure that a comparative variance expense analysis is done by the 07th of each month.
Ensure that the asset register is updated on Excel on a monthly basis and balances to the Asset Account.

Payroll

To ensure that salaries paid are according to the hours worked
To check that the electronic timesheets are captured correctly by HR onto the VIP system by the 28th of each month.
All uniform, charge accounts, shortages, and loans/advances are deducted according the relevant signed documentation by the 28nd of each month.

Banking maintenance

Ensure that all new suppliers have a supplier authorization form signed off by the Regional Operations Manager and/or Directors prior to submission for payment.
All old banking details must be marked for deletion prior to payment.
All POP's must be saved electronically on the admin drive within 24 hours of making payment

Cost analysis and assisting store manager

Expenses vs budget tracker to be discussed weekly by meeting with store manager including petty cash expenses. If the budget is achieved for expenses there is no more money to be spent for that month and more sales or income should be generated to accommodate this.
Identify why there are several suppliers for the same product? Can an item be sourced cheaper.
Controlling controlling costs

- expense tracker
- looking at how each departments orders and uses consumables/packaging/cleaning materials

Managing subordinates