- Prepare consolidated material from project reports for monthly review.
- Complete and distribute monthly portfolio-level reports.
- Manage communications from the PMO mailbox including regular reporting cycle requests; Group IT PMO communications; etc.
- Coordinate, schedule and facilitate Stage Gate Review Board meetings with IT Senior Management to ensure adherence with IT PMO Methodology.
- Check & challenge Project Management deliverables against Stage Gate Criteria
- Support the Project Management Team in preparing for Strategic IT Portfolio Level Steering meetings and attend meetings in facilitation/support role.
- Develop and maintain IT PMO Reporting KPls for distribution to IT Senior Management.
- Work with the PMO manager to maintain the IT PMO Methodology Guidelines, seeking contributions from Project Managers, Development Teams and IT Management to ensure that the methodology meets best practice.
- Continue to evolve the processes and templates throughout the project lifecycle.
- Implement project standards across all projects in the portfolio.
- Develop necessary Project Management / Portfolio Management tooling technical acumen to support effective administration of the tool in support of IT Management Reporting requirements. (Currently using KeyedIn)
- Configure and maintain project and team-level dashboards in Portfolio Management tool (currently KeyedIn).
- Relevant 3rd-level educational qualification.
- At least two years of experience in a PMO role.
- Formal qualification in Project Management (Prince2, PMI, PMP) preferable.
- Precise attention to detail, with demonstrable experience in documentation.
- Ability to work well as part of a team, and build strong working relationships with colleagues, clients and stakeholders.
- Experience with using a Project Portfolio Management tool to support PMO reporting and activities.
- Excellent people skills, able to communicate effectively and deal with the challenges of business change projects.
- Experience facilitating workshops across business units and regions.
- Excellent MS Office skills, including MS Excel data analysis techniques and MS PowerPoint
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IT PMO Analyst - Cape Town, South Africa - Dynamic Outsourced Solutions
Description
The successful candidate will be responsible for tracking status of project deliverables and milestones; supporting the adoption of the project lifecycle and deliverables; portfolio level risk and issue co-ordination through the development and monitoring of KPls; monitoring the status of projects transitioning into normal service; coordination of the regular project and portfolio level reporting cycles; coordination of project Governance arrangements (Stage Gate Review Boards)Key duties but not limited to:
Requirements:
