Office and Administration Manager - Bellville, South Africa - JSM Business Services

JSM Business Services

Verified Company

Bellville, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Our client, an Electrical and Mechanical Engineering firm that provides safe and profitable engineering and renewable energy solutions, wants to appoint an experienced Office and Administration Manager.

Duties and responsibilities:

Being the face of the business in the front of house
Answer phone calls and greet guests
Arrange and manage travel, accommodation and transport for staff members locally and internationally
Schedule meetings and manage calendars for the Managing Director and professional team on request
Organise internal and external office social events
Maintain administrative and accounting records, databases, and filing systems
Collate and file business, personal and travel expenses
Monthly reconciliation of office expenses
Human Resources support functions:

- custodian of company policies and procedures;
- management and update of employee files;
- payroll support;
- recruitment.

Implementing, maintaining, and optimising operational procedures and administrative systems
Procurement of:

- stationery;
- cleaning stock

IT equipment and peripherals; and

- snacks and beverages.

On boarding of new staff members
Financial accounting support services, including:
issuing monthly invoices for projects;

- update and communication of project cash flows;
- reconciliation of credit card statements; and
- other ad hoc requests from group finance team.

Communicate with project managers/clients
Review and assistance in preparation of client projects
Compliance
Corporate communications, supporting the HQ team in:
staff uniforms;

- online advertising;
- project photography;
- social media; and
- signage etc.

Requirements:

Must be able to communicate fluently in English and Afrikaans
A minimum of grade 12 and a tertiary qualification will be beneficial
3+ Years of office and administration management experience
Strong timemanagement and people skills, flexibility, and multitasking ability
Advanced computer skills in excel and word and experience with online and social media platforms
Proficiency Microsoft Office (Word, Outlook and Excel), with aptitude to learn new software and systems

Salary:
R25 000,00 - R30 000,00 per month

Education:

High School (matric) (required)

Experience:

Office and

Administration Management: 3 years (required)
- travel and accommodation arrangement: 3 years (required)
- administrative and accounting records, databases, and filing: 3 years (required)
- reconciliation of office expenses: 3 years (required)