Personal Assistant - Johannesburg, South Africa - Mazars Careers

Mazars Careers

Verified Company

Johannesburg, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

An opportunity has become available at Mazars in South Africa, for a Personal Assistant.

You will provide personal assistant duties and administrative support to relevant Partners which will include but is not limited to typing, administration, tasks, and general organizational procedures.

Duties and Responsibilities:

Timesheets and disbursements for Partners on a weekly basis
Type correspondence in Word, Excel (including typing of Annual Financial Statements)
Manage telephone calls
Manage CPD hours and JSE accreditation hours
Perform travel and accommodation arrangements via the travel coordinator, which will include all local and international travel
Assist with passports and VISA's
Coordinate events (dealing with presenters, ensuring smooth running of events from an administrative perspective, ensure the presentations are ready, meet and greet participants)
Arrange meals, drinks and venue
Manage all information (filing systems, store and retrieve information)
Keep track of all service provider's annual fees (SAICA, WPN, etc.)
Carry out general administrative duties
Followup on outstanding documentation
Perform an effective working relationship with the Partner/s, providing continuous support relating to:
Scheduling appointments and meetings, keeping diary for Partner
Preparation for meetings or presentations (schedule, prepare, venue, prepare paperwork, control interruptions, refreshments, accommodation and program)
Liaison with external and internal clients
Completion of Partner's timesheets
Fee management for partner
Organise and assist with effective running of office
Keep Hub spot updated
Project management for clients (Not all clients)
Assist Partners in the smooth running of projects
Attend meetings
Track your project plan
Bank confirmations
Initiate requests to the bank
Send monthly reports to finance for billing purposes

Minimum Requirements:

Grade 12 (nonnegotiable)
A relevant qualification (Personal Assistant/Secretarial) will be advantageous
5 years' working experience in a PA role to 2 or more Managers and/or Directors and/or Partners within an audit or professional services' environment Must be proactive and able to solve problems, working independently and managing self effectively
Excellent computer skills (MS Word, Excel, PowerPoint, Outlook) and ability to use MS Teams
Knowledge of office management systems
Meticulous attention to detail, quality orientation and confidentiality are essential attributes
Ability to multitask and deliver on several partners' expectations
Prioritization of daily tasks and requests and management of daily workload to ensure that all tasks are completed for the day
Proactive with good problem solving skills and ability to work in a pressurised environment
Professional conduct, excellent communication skills,., courteous and well groomed
Demonstration of Mazars One team culture, values and behaviors
Strong administration and organisational skills.
Please note that this is an officebased role and the incumbent is expected to be in the office to support the Partners