Project Manager - Hillbrow, South Africa - AJ Personnel

AJ Personnel

Verified Company

Hillbrow, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Main purpose of the job:

To provide oversight, highlevel planning, and project management support in ensuring the efficient operation of the HE2AT Center
To provide HUB Administration within the HE2AT Center. Specifically, to provide support on grants and contract management and reporting, human resource planning and management, and support for infrastructure planning and development

Location:

-
22 Esselen Street, Hillbrow, Johannesburg

Key performance areas:

Develop the strategic vision and expansion of the HE2AT Center as a Center of Excellence (in terms of opportunities for Pilot projects, NIH expansion programs, etc.) with the MPIs
Coordinate activities and provide oversight of the HE2AT Center together with the MPIs and Project Team (what are the priorities for the partners and how to manage them)
Lead strategic partnerships of the HE2AT Center, including with DS-I Africa (NIH (Program Officer and Science Officers), ODSP & CC, Research Hubs, Training Hubs, and ELSI), WHO, and policymakers
Ensure Health Programme compliance with NIH provisions and Federal regulations for related projects
Ensure effective contract management and administration of subrecipients and contractor agreements by maintaining an uptodate database of subawards, contracts, and other project agreements with defined scope, programmatic and financial requirements/reporting schedules
Develop and maintain the HE2AT Center Policies and Procedures, and ensure their implementation
Convene key meetings such as Steerco, and Exco, provide oversight on SAB, and QA of meeting reports
Facilitate resource management, including identifying issues adversely impacting the meeting of Program milestones
Support compliance with legislation and Wits Health Consortium (WHC) policies for Climate Change and Health projects in collaboration with WHC Grants and Compliance teams
Ensure compliance with quarterly, annual, and ad hoc donor reporting requirements in coordination with technical and WHC teams. Support the development and review of project costing and other strategic program documents to support effective implementation of the project
Oversee a comprehensive data acquisition strategy aligned with the project goals and objectives
Ensure data sharing and acquisition agreements are in place
Lead efforts to integrate and consolidate data from multiple sources into a centralized data repository or data warehouse
Implement data governance and data management best practices to maintain data consistency and integrity
Define and enforce data standards and data usage policies
Conduct longrange financial planning to ensure sustainability over grant cycles
Work with project staff and finance in developing project budgets and ensure resources are utilized efficiently and within budget constraints
Work with Grants Manager to monitor expenditure and burn rate (conducting financial analysis, risk assessment, and forecasting)
Identify areas of over or underspend and assist with corrective action planning to ensure the financial integrity of the project
Ensure timeous submission and review of financial reports, through Grants to donor management
Ensure compliance with donor financial reporting requirements in the preparation of periodic and ad hoc reports
Ensure compliance in procurement processes by providing P2P support and oversight, updating P2P delegation, and ensuring overall alignment with donor requirements
Engage with grants management and HR teams and build systems to ensure accurate, routine, regular, and timely inputs linked to budget and expenditure reporting
Collaborate with senior management from WHC Legal department, Human Resources, and Grants Management in work planning and resource allocation to effectively support Climate Change and Health projects
Develop and effectively manage relationships with external and internal stakeholders, including donors, partners, and relevant Wits RHI and WHC structures, to enhance strategic and operational alignment
Coordinate project activities with external agencies such as NGO partners, regulatory bodies, donor monitoring and auditing agencies, and others as necessary
Attend to all staffing requirements and administration
Supervise and manage the duties of subordinates to ensure optimal staff utilization and maintenance of sound labor relations
Set and review work plans
Perform and facilitate performance development and assessments
Identify substandard performance by team members and take necessary corrective action
Coach and train subordinates and team members to ensure the acquisition of knowledge and skills required by the organization
Promote harmony, teamwork, and sharing of information
Take ownership and accountability for tasks and demonstrate effective selfmanagement
Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
Maintain a positiv