Jobs
>
Umhlanga

    Wedding & Special Events Co-ordinator - Umhlanga, South Africa - Red Carnation Hotels

    Red Carnation Hotels
    Red Carnation Hotels Umhlanga, South Africa

    2 days ago

    Default job background
    Full time
    Description



    JOB PURPOSE:
     The Wedding Coordinator is responsible for assisting the Wedding Planner with the enquiries phase, the planning, organising and implementation phase of weddings, and to ensure a seamless and memorable experience for the clients.

    This role involves liaising with clients, suppliers, and internal hotel department teams to meet and exceed client expectations while achieving key performance objectives.

    Furthermore, the position will also assist with conference and events when required.

    This role involves liaising with clients, suppliers, and internal hotel department teams to meet and exceed client expectations while achieving key performance objectives.

    ORGANISATIONAL POSITIONING:

    Department:
    Banqueting Department Reporting to: Wedding Planner/ Conference & Events ManagerLocation: The Oyster Box Hotel

    Minimum Requirements:
     o Completion of relevant certifications or courses in wedding planning can enhance knowledge and credibility. o Previous experience in wedding planning or coordination, with a focus on weddings, is a must.

    o Demonstrated success in executing events of varying sizes and complexities o Computer literate – working knowledge of Micros, Opera and Opera Sales & Catering advantageous o You will be required to do shift work, public holidays and weekends when required to do so
    Personal Attributes: o Strong organisational abilities to manage multiple tasks, timelines, and details effectively. o Attention to detail is crucial to ensure that all aspects of the wedding are well-coordinated. o Excellent verbal and written communication skills are essential for interacting with clients, vendors, and other stakeholders. o A customer-centric approach and the ability to understand and meet the needs of the couple. o Patience and diplomacy to handle various personalities and navigate potential conflicts. o Quick thinking and the ability to troubleshoot unexpected issues that may arise during the planning process or on the wedding day.o Creativity in event design and the ability to suggest innovative ideas to enhance the overall wedding experience. o Establishing and maintaining relationships with wedding vendors, venues, and other industry professionals. o Adaptability to handle changes in plans, unexpected challenges, and the ability to stay calm under pressure. o Awareness and sensitivity to diverse cultural practices and traditions, especially if working with clients from different backgrounds. o Efficient time management skills to meet deadlines and ensure that all aspects of the wedding are well-organized.

    o A strong portfolio showcasing successful weddings and positive references from previous clients or employers Key Responsibilities: 1.


    Enquiry Phase:
     a)

    Receive and reply to enquiries received via the various web sitesb) Process proposals and quotations for couples who are interested in booking their wedding 2.


    Confirmation of Wedding Bookings:
     a)

    Process wedding contractsb) Process invoices and manage timelines for paymentsc) Create client profile and finance profile on Opera
    3. Client Communication and Relationship Management: a)

    Maintain regular communication with the couple and families to understand their preferences and address any concernsb) Provide updates on the planning progress and monitor deadline dates for key activities c) Build and maintain strong relationships with clients through effective communication d) Understand and interpret client's vision, preferences and requirements 4.


    Planning and Coordination Phase:
     a)

    Develop and execute comprehensive wedding plans, timelines and budgets in collaboration with the bridal couples from inception to completionb) Coordinate and communicate with suppliers, photographers, hair and makeup artists, stationary design and printing suppliers, wedding cake suppliers c) Ensure that all logistical details alignwith the client's expectations 5.


    Budget Management:
     a)

    Create and manage the wedding budget, including the hotel's budget and the suppliers' budgetb) Track expenses and identify cost saving opportunities c) Negotiate contracts with suppliers to ensure services are within budget constraintsd) Maintain a track record of staying within or below budget for each wedding event 6.


    Timeline Management and Adherence:
     a)

    Develop a comprehensive timeline for the planning phase and for the wedding day, including setup of the Ceremony, Reception and teardownb) Ensure that all vendors are aware of and adhere to the timeline 7.


    Logistics and Setup:
     a)

    Oversee the logistics of the wedding day, including venue setup, suppliers' set up and breakdownb) Troubleshoot and resolve any logistical issues that may arise 8.


    Supplier Liaison and Management:
     a)


    Act as the main point of contact for all wedding suppliersb) Identify and liaise with suitable suppliers as indicated in item 4(b) abovec) Negotiate contracts and manage supplier relationships to ensure quality services within the confirmed wedding budget d) Confirm planning details with suppliers during the planning phase in the lead up to the wedding day 9.


    Problem Resolution:
     a)

    Anticipate and address any issues that may arise during the planning phase or on the wedding day b) Have a contingency plan in place for potential challengesc) Maintain a proactive approach to prevent potential problems and mitigate risks 10.


    Guest Management and satisfaction:
     a) Assist with seating arrangements and guest's dietary requirements. b) Coordinate transportation and accommodation for wedding guests c) Implement improvements based on client feedback to enhance overall service qualityd) Foster long –term relationships with clients, leading to referrals 11.


    Team Collaboration:
     a) Collaborate with internal hotel departments to ensure seamless coordination prior to and during the wedding b) Evaluate the overall success of the wedding and identify areas for improvement 12.

    Event Success rate:
     a) Achieve a high rate of successful wedding events with positive client feedback.
    The advert has minimum requirements listed. Management reserves the right to use additional / relevant information as criteria for short-listing.
  • Winning Form Group

    Print Co-ordinator

    3 days ago

    Winning Form Group Umhlanga, South Africa

    SplashOut has an exciting opportunity available for a Print Co-Ordinator to be based in Umhlanga, Durban. The successful incumbent will ensure that there is compliance with all policies and procedures and strict adherence to internal controls. Ensure daily, weekly and monthly rep ...

  • Careerbox / CCI

    Training Co-ordinator

    1 day ago

    Careerbox / CCI Umhlanga, South Africa

    **Introduction** · Prepare, facilitate, monitor, evaluate and document training activities in CareerBox. Collaborating with Management to provide strategic support in accomplishing business goals. · **Duties & Responsibilities** · - Consult with management and other leadership to ...

  • HotelJobs

    Wedding Co-ordinator

    1 week ago

    HotelJobs Umhlanga, South Africa

    **Wedding Coordinator** · World Class 5* Hotel North Coast KZN · The Wedding Coordinator is responsible for assisting the Wedding Planner with the enquiries phase, the planning, organising and implementation phase of weddings, and to ensure a seamless and memorable experience for ...

  • F and G Sourcing Specialist

    Learning and Development Co-ordinator

    1 day ago

    F and G Sourcing Specialist Umhlanga, South Africa

    Our **Retail Client** is seeking a **Retail Learning and Development Co-Ordinator** to join their team based in **Umhlanga, Durban.** · **Purpose of the Job**: · As the learning and development coordinator who thrives in a dynamic, fast-paced environment and has a strong training ...

  • Rewardsco

    Accounts Payable Co-ordinator

    3 days ago

    Rewardsco Umhlanga, South Africa

    **Job Details**: · - Division Mondo Financial- Minimum experience Entry Level- Company primary industry Telecommunications- Job functional area Accounting/AuditingRewardsco is currently seeking the skills of a qualified · **Accounts Payable Coordinator** for our offices based in ...

  • Rewardsco (Pty) Ltd

    Accounts Payable Co-ordinator

    3 days ago

    Rewardsco (Pty) Ltd Umhlanga, South Africa

    Rewardsco is currently seeking the skills of a qualified · **Accounts Payable Coordinator** for our offices based in Umhlanga. This role forms a key part of the operations of the Group. · **Key Accountabilities**: · - Accountable for requesting, validating, and raising supplier i ...

  • Private (Telecommunications Company)

    Stock and Logistics Co-ordinator

    1 week ago

    Private (Telecommunications Company) Umhlanga, South Africa

    Young, vibrant Fibre Optic company is seeking to employ an experienced Stock Administrator to join their team in Northcliff, Johannesburg. · Duties will include: · - Ordering, issuing and returning of all stock · - Reviewing inventory and placing orders with suppliers · - Oversee ...

  • Marshall Security

    Technical Co-ordinator

    3 days ago

    Marshall Security Durban North, South Africa

    ADVERTISEMENT · **POSITION**: · Technical Co-ordinator · **APPOINTMENT DATE**: · 15 June 2023 · **CHARACTERISTICS/TRAITS REQUIRED**: · Resilience and ability to handle pressure, Detail oriented at an excellent level, Organization and planning, Good communication, Customer-orienta ...

  • Royal Durban Golf Club

    Golf Co-ordinator

    3 days ago

    Royal Durban Golf Club Greyville, South Africa

    **VACANCY - GOLF CO-ORDINATOR** · Golf Club has an opportunity for a knowledgeable, enthusiastic and reliable Golf Co-ordinator whose responsibility is the planning and coordinating of golf days and golf groups with the focus being on customer and member service and ensuring each ...

  • MECS Africa

    Logistics Co-ordinator

    1 day ago

    MECS Africa Durban, South Africa

    South Africa, KwaZulu-Natal - Durban · Our client in the fuel industry is urgently seeking x5 Logistics Co -Ordinators with basic knowledge in the logístical / fuel movement industry. · Preferably from a large transporting company within the car or truck hire industry. · Location ...

  • IIE Varsity College , IIE Vega and IIE MSA

    Sport Co-ordinator

    3 days ago

    IIE Varsity College , IIE Vega and IIE MSA Durban, South Africa

    **Direct Reporting Line**: · Head: Student Experience · **Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the ...

  • BGA Recruitment

    Events Co-ordinator

    2 days ago

    BGA Recruitment Durban, South Africa Full time

    POSITION: BASED IN Ballito north of Durban · Qualifications: Matric/Diploma in Events Management or equivalent · Minimum / Previous experience: · Strong admin and organization skills with a minimum 3 years' experience in Eventing. · Jonas, golf and club experience an advantage · ...

  • F & G Sourcing Specialist

    Sales Co-ordinator

    1 week ago

    F & G Sourcing Specialist Durban, South Africa

    Our **Freight Client** is currently looking for a **Sales Co-Ordinator / Estimator **based in **Durban** · They are looking for an experienced and well-organized **Clearing and Forwarding Sales Coordinator and Estimator** to provide the necessary support to the New Business Sales ...

  • Dromex

    Sheq Co-ordinator

    3 days ago

    Dromex Durban, South Africa

    The SHEQ Co-Ordinator will aid in adhering to enhance and mitigate risk within the workplace, by complying with Health & Safety legislation and company standards. The co-ordinator will build, maintain, and promote a culture of safety and be pro-active in co-ordination and collabo ...

  • Dante Personnel

    Marketing Co Ordinator

    3 days ago

    Dante Personnel Durban, South Africa

    KwaZulu Natal, Durban · - (Market related) · Our client in the Gaming industry is looking for a Marketing Co Ordinator to join their dynamic team in KZN, Durban · **Minimum requirements**: · - Minimum qualification required is a Marketing diploma or certificate · - Minimum 3 year ...

  • Macdonald & Company

    Property Co-ordinator

    3 days ago

    Macdonald & Company Durban, South Africa

    **Location**: · **Durban** · **Salary**: · ** ** · **Job Type**: · **Permanent** · **Reference**: · **65213** · **Job Summary**: With their Head Offices based in Durban Umhlanga, our client is one of the prominent real estate auctioneering companies in South Africa focussing on p ...

  • ADvTECH Support Office

    Facilities Co-ordinator

    1 week ago

    ADvTECH Support Office Durban, South Africa

    **Overall Purpose of the Job**: · To oversee and co-ordinate facility operations and services at the school or campus where they are based. The main responsibilities include: · - Oversee the daily facility services and coordination of operations at the facility whether insourced ...

  • Engen

    Logistics Co-ordinator

    1 day ago

    Engen Durban, South Africa

    **Purpose of the Job**: · To co-ordinate the distribution processes and controls through monitoring SLA'S & KPI's, taking responsibility for the standards and processes of transportation, maintaining cost effectiveness with customer centricity approach, collaborating with depots ...

  • Talksure

    Project Co-ordinator

    5 days ago

    Talksure Durban, South Africa

    **MAIN PURPOSE OF THE ROLE** · A Project Coordinator provides essential support to a project/ project's environment, working closely with the Project Manager and in collaboration with other team members, to achieve project success. · **DUTIES AND RESPONSIBILITIES** · **Onboarding ...

  • Bidvest Tank Terminals

    Stock Co-ordinator

    5 days ago

    Bidvest Tank Terminals Durban, South Africa

    **Job Advert Summary**: · Bidvest Tank Terminals is looking to fill a Stock Co-ordinator position, to be based within the Durban Business Unit and reporting to the Stock Manager. The incumbent will ensure the effective and efficient capturing, posting and control of all operation ...