Finance Assistant and Admin Controller - Sandton, South Africa - Ann Swann Personnel Services

Ann Swann Personnel Services

Verified Company

Sandton, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Permanent

JHB00173- Finance- Gauteng, Sandton
- (Market related)

We are seeking a dynamic and versatile

Finance Assistant and Admin Controller with a strong understanding of HR processes and the use of SUN Systems software would be highly beneficial. This role requires a detail-oriented, organised, and motivated individual who can effectively handle financial tasks, provide administrative support, and contribute to HR-related activities.

Key Responsibilities:

Financial Documentation:

Collect and organise tax invoices daily, ensuring alignment with relevant Proof of Delivery (POD) documents.
Collaborate with the warehouse team to address any missing documents and maintain accurate records.
Match invoices with PODs and update records accordingly.
Send out daily invoices and monthly statements to customers.
File debtor invoices along with proofs of delivery and creditor invoices for EFT payments, attaching relevant supporting documents.

Vendor Relations:

Liaise with the Sales Entity Accountant and Finance/HR & IT Manager regarding any identified discrepancies.
Handle vending machine restocking and reconciliation of cash intake.
Address customer queries related to invoices, PODs, or statements.

Administrative Support:

Create purchase orders and manage general stationery orders.
Assist the Sales Entity Accountant with monthly creditors reconciliations and invoice expense bookings.
Support the Sales Entity Accountant in capturing cashbook information and monthly SGA reconciliations.
Complete data capture for First Auto, enabling subsequent review by the Accountant.

Training and HR:

Maintain and manage the training register for staff, ensuring timely completion of training and filing of relevant certificates.
Collaborate with SEESA to update SETA Skills report and support annual submission.
Assist in creating and maintaining a training matrix, coordinating with the SHEQ controller for ISO compliance.
Keep employee personal files up to date and update the leave register.

Documentation Management:

Establish and manage a working archive system, ensuring adherence to regulatory document retention requirements.
Assist in creating and updating the asset register, labelling assets as per policy, and managing asset documentation.

Compliance and Reporting:

Work with SEESA to submit annual Equity reports.
Provide assistance to auditors by furnishing copies of invoices, statements, and other documentation as required for yearend audits.

General Support:

Assist with travel arrangements and event coordination.
Take minutes during Management and Staff meetings and maintain records.
Prepare refreshments for visitors.
Undertake other general administrative tasks and fulfil reasonable requests as needed.

Principal Accountabilities:

Maintain an organised filing system for invoices and documents.
Manage HR personal files and training registers.
Support the Sales Entity Accountant with daily financial tasks and data capturing.

Qualifications and Skills:

Relevant academic qualifications or certifications in finance, accounting, administration, or a related field.
Proven experience in accounting and administrative support roles.
Solid knowledge of financial principles, practices, and terminology.
Familiarity with HR processes, including recordkeeping and compliance.
Proficiency in using SUN Systems software for financial data entry and reporting, would be beneficial.
Strong computer skills, including a high level of proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Excellent organizational skills with a keen attention to detail.
Strong communication skills, both written and verbal.
Ability to work independently and collaboratively within a team.
Strong problemsolving abilities and a proactive approach to tasks.
High level of discretion and ability to handle confidential information appropriately.
For more information please contact:
Juan Sargent