Legal Secretary - Sandton, South Africa - Leap Recruitment

Leap Recruitment

Verified Company

Sandton, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

A lovely opportunity exists for an accomplished secretary to join this dynamic team.

Previous experience in a law firm is essential.

Responsibilities:

Dictaphone typing
Typing of correspondence, court papers, opinions, articles, presentations, general legal memoranda
Telephone duties: effective screening and problem resolution, scheduling and coordination of appointments, meetings and client contact
Diary management and booking of boardrooms for meetings
Maintaining an efficient filing system
Handling mail, faxes, scanning, files and telefaxing
Effectively organising self and office
Capturing time on Elite system
Processing the monthly accounts
Collecting outstanding funds from clients
Managing and ensuring timeous payment of disbursements
Establishing and/or maintaining relationships with professionals, support staff and internal/external clients
Effective general office management such as but not limited to maintaining processes that have been put in place in regard to archiving, opening of matters and keeping record of matters for the team, attending to Billback (cost recovery) for the professionals in the team and yearend gifting and cards to be sent out to clients

Knowledge and Skills:

Sound secretarial skills with the ability to display initiative and being proactive
Strong administrative skills
Strong typing skills
Team player, professional, flexible and friendly
Possess highly developed interpersonal and communications skills, and a good telephone manner
Excellent computer / typing skills
Sense of confidentiality, urgency and the ability to work under pressure
High energy levels and positive attitude
To be proactive in offering assistance and follow ups
Prioritising tasks and making time to give priority to prioritised tasks when under pressure
A high standard of efficiency in handling tasks, dealing with people and creating a general professional atmosphere
Strong attention to detail / accuracy and good turnaround time for tasks

Experience:

Good computer skills in the following packages, Microsoft Word, Microsoft PowerPoint, Outlook and Excel
Good working knowledge of the time recording, client accounts and the billing system
Excellent English language skills

Qualifications: