Receptionist - Centurion - Gauteng, Centurion, South Africa - Nology

Description

Nology's job vacancy, Career and Recruitment

Job title : Receptionist – Centurion jobs in Gauteng

Job Location : Gauteng, Centurion

Deadline : May 08, 2024

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Key Duties and Responsibilities:

Reception Duties and Responsibilities

Greet clients and visitors and set a positive and professional office atmosphere.

Answer the phone, take messages, and redirect calls.

Monitor and report line quality to the VoIP team if problematic

Organise and maintain files and records.

Manage boardroom bookings and communicate clashes

Arrange mail collection with the Logistics Supervisor and distribution of mail.

Receive and distribute supplies and parcel deliveries.

Record staff movement.

Administrative Duties and Responsibilities

Order lunch as per the lunch order sheets.

Reconcile lunch orders daily on spreadsheet.

Liaise with the lunch suppliers when you have any complaints or queries.

Manage vending machine refills and maintenance.

Stationary issue and stock control.

Weekly audit of stock issued by the cleaning staff (groceries and cleaning products) and report any inconsistency or abuse.

Procurement

Obtain quotation for stationery and grocery replenishment

Do PRF's for all purchases done

Do PRF for lunch orders in order to get the vendors paid.

General Duties and Responsibilities

Report faulty appliance, broken furniture, and structural damage and/or repairs.

Maintain the Reception SOP and communicate and changes required or suggestions that can be beneficial.

Monitor the parking and report any problems experienced due to lack of parking to the HR & Facilities

Ensure the efficient operation of the company reception and liaise with VoIP to ensure the telephone system is always functional.

Capturing of stock control sheets weekly.

Report any abuse of stock or resources

Receive WebAfrica units from customers and capture on the system as per instructions from the VAS & SW Team.

Assist the Logistics team with scanning and saving of P.O.D's onto Acumatica.

During your employment you shall be obliged to carry out the lawful instructions of the Company faithfully and diligently and always use your best endeavours to promote the best interests of the Company.

Should the Company introduce new methods of working and/or new technology you will be required to co-operate with these changes adapting to new methods of working and/or technology and undergo training as the Company directs.

The company reserves the right to vary duties and responsibilities of the staff to suit the future needs of the business giving fair notice in writing.

Required Skills, Knowledge and Personal Characteristics:

Excellent interpersonal skills

Analytical and problem-solving skills

Effective verbal and listening

Communications skills

Attention to detail and high level of accuracy

Effective written communications skills

Time management skills

Honest and trustworthy

Be respectful

Possess cultural awareness and sensitivity

Be flexible

*Administrative / Management jobs in south africa
*Receptionist – Centurion in Centurion