Office Admin - Nelspruit, South Africa - Wiggle Digital

Wiggle Digital

Verified Company

Nelspruit, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Key Responsibilities:

Providing administrative support to office.

Education, Qualifications and Work Experience:

Matric (Grade 12)
Office Administration / Accounting qualification
Be able to work unsupervised and under pressure.
Good communication skills
Good reading, writing and speaking skills

Requirements:

Answering of incoming telephone calls
Organizing and liaising of diaries updating and prioritizing of appointments
Client interaction and liaison, Document Control as per Client / Company requirements
Compile As-Built Files and Data Packs, Co-Ordinate Training and Courses
General PA duties to

Divisional Head:
Projects, Tend to Clients during meetings, Manage Office filing system, HR / Inductions, Filing of documents

Provide secretarial and administrative support for meetings, seminars and/or workshops, including the taking of notes, planning, organizing and scheduling of meetings
Drafting of meeting agendas / minutes
Compilation of PowerPoint presentations, maintain an appropriate and effective filing system, including filing, safe keeping and retrieving of all documentation, reports and records
Replenishment of office stationery provisions, Specific classification and coding of filing records according to the prescribed format.
Draft correspondence, memorandums and reports on administrative matters from oral and written instructions, previous correspondence or other available information sources in accordance with the required procedures and standards
Implement, maintain and control best practice office administrative systems
Organizing catering hosting and facilitating of all office functions
Travel arrangement reconciliation of invoices, purchase orders and payments
Compilation of monthly accommodation reports
Petty Cash Claims Estimating Office Only
Assist Project Managers on all admin duties
Assist with admin on Project Reviews
Ordering of Stationery and Consumables and Control of it
Manage Archiving System, Coffee / Tea when requested
Assist in the project management process by collecting, collating, producing records
Updating CVs, Filing of document Tender Related
Compile tender returnable as per tender requirement requirements
Request for proposal and information, Opening of project documentation files
Organizing catering hosting and facilitating of all office functions
Updating of Notice Boards and removal of old info, Ensure compulsory data is displayed on Notice Boards
Ensure general neatness of office facilities such as printing station and boardrooms
Monitoring / Managing facilities Boardroom, Kitchen, Stores, Strong rooms, Bathrooms
Be prepared to help receiving requests from customers, creating quotes and processing orders received.
Process wages and salaries
Perform adhoc secretarial functions.