Administrator: Projects - Bellville, South Africa - University of the Western Cape
Description
Key Performance Areas (KPA's):
- Daytoday administration and support of multiple projects to ensure smooth and timely delivery,
- Schedule meetings and workshops,
- Prepare and document all meeting/workshop agendas and minutes,
- Track signoff of project artefacts and deliverables,
- Monitor, track and update RAID (Risks, Actions, Issues and Decisions) Log items,
- Assist with the preparation of weekly, monthly and Executive reports,
- Assist with Procurement related activities across multiple projects,
- Financial Administration, including:
- The updating of project financial reports and project budgets,
- Processing Invoices and raising Purchase Orders for project and departmental procurement,
- Maintain all project and document folders,
- Provide responses to ad hoc requests for information on projects,
- Act as a link between the Project Management Office, Vendor/s and University stakeholders as and when required.
Minimum Requirements
Minimum Requirements (Qualification, Skills & Experience):
- Grade 12 Certificate (NQF 4),
- 23 Years' experience within Project Administration,
- Sound technology skills relating to the use of:
- MS Office Excel,
- MS Office Word,
- MS Office PowerPoint,
- Google Business Tools: Meet, Sheets, Docs, Slides as well be able to navigate between team drives, folders, etc.
- Strong planning, organising and time management skills,
- Strong verbal and written communications,
- Demonstrated ability to work both unsupervised and collaboratively within a team to deliver results within agreed deadlines.
Preferred Qualifications, Skills & Experience:
- Additional post Grade 12 certificate, diploma or BTech Degree within the IT field,
- Experience in using project management software and tools (e.g. MS Project, PPM, PPO),
- Experience and knowledge of project management principles and methodologies (e.g. PMBOK, Waterfall, Prince2, Agile, etc.).
Required Competencies:
- Ability to multitask, working on a number of projects simultaneously with tight deadlines,
- Ability to take initiative and follow instructions,
- Fast learner, able to adapt to change quickly,
- Strong communication and interpersonal skills, as well as the ability to communicate effectively across diverse audiences, both verbally and written,
- Problem solving skills,
- Strong attention to detail,
- Excellent organisational skills.
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