Project Administrator - Hillcrest, South Africa - THINK

THINK

Verified Company

Hillcrest, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

THINK is a non-profit organization dedicated to improving the lives of those affected by TB and HIV.

As a health delivery and research organization, THINK engages with the local community, government consortia, and international funders to provide care for over 100,000 people in KwaZulu-Natal and carry out cutting-edge clinical research that has already contributed to changing treatment guidelines internationally and locally.

THINK is looking for a qualified Project Administrator to support the implementation of THINK projects in eThekwini.

Duties and Responsibilities include but not limited to:

Ensure that resources are available at all times to complete the work allocated, by assigning the correct person the correct
Ensure all materials/resources are available for each project
Facilitate and support with administration of grants
Plan, schedule and supervise/coordinate subordinate activities within a process or service to achieve efficiency and quality goals.
Coach employees on lower levels to ensure knowledge transfer and skills development to ensure skills availability in the future.
Build, support and maintain healthy diverse interpersonal relationships and implement remedial actions where required, to ensure the achievement of organisational
Provide relevant support to applicable stakeholders to ensure team objectives are achieved.
Develop and monitor the project plan tracker/s.
Suggest and implement changes to the plan as
Use project plan to inform crossfunctional efforts and drive local daytoday
Use project management tools to clearly communicate and organise the following:
Work streams
Budget
Resources
Lessons learned
Risk
Reporting
Contingency plans
Coordinate project requirement meetings and workshops with key units and departments
Consult with the relevant counterparts in DOH, sub recipients as required
Anticipate the ripple effects of decisions throughout the project plan and adjust accordingly
Submit consolidated project plan to Line Manager for review
Monitor projects to ensure deliverables are met and aligned with the project
Facilitate recurring project meetings and follow up on action plans.
Monitor project expenditure and costs against planned milestones.
Identify and monitor risks, implement mitigation actions and escalate when needed.
Continuously log lessons learned and monitor the quality of deliverables.
Continuously update the project/program
Escalate major project issues and risks to Line Manager
Facilitate change management on the project through engagement with the various stakeholders, inclusive of:
Facilitation of workshops and training
Planning for stakeholder
Identifying support systems required to ensure realisation of benefits per project.
Liaising with the vendors as directed by finance on resources required
Maintain project
Prepare project plans for further deliverables due to a project extension and timeline
Conduct a reflection postcompletion with district teams to develop an end project report for submission and provide recommendations within operations.
Hand over risks and issues not closed to the identified managers.
Support site close out and logistics
Prepare weekly/monthly reports to provide project status updates.
Prepare contingency plans/alternatives to inform decision making.
Update the team plans on a weekly/monthly basis and develop work priorities.
Contribute to reporting on departmental risk.