Executive Assistant, Sandton, Remuneration - Khomeliwa Consulting

Khomeliwa Consulting

Verified Company

Sandton, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

EXECUTIVE ASSISTANT, Sandton, Remuneration negotiable
Our client is a State-Owned Company operating in the Short-Term Insurance sector and is based in Sandton; they require the services of the Executive Assistant

THIS IS A PERMANENT POSITION.

Job Purpose

The purpose of the role is to: Deliver effective, comprehensive secretarial and administrative support to the office of the CEO | Act as the main point of contact for the CEO, complex diary management, organising and supporting high-level senior meetings; prepare reports and presentations | Support the CEOs office with collecting, investigating, analysing, and reporting on research gathered.

Key Performance Areas
CEO Office Management

Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence.
Arranging complex and detailed travel plans, itineraries and agendas and ensuring that all bookings are communicated effectively and within The Company travel policy.
Meticulous coordination of meetings and logistics involving the CEO internal and external to The Company and compiling documents for those meetings.
Draft agenda and minutes of meetings.
Drafts reports, presentations, letters, proposals; prepares and coordinates written communication with stakeholders.
Prepare, review, proofread, and edit documents prepared for the CEOs signature.
Manages CEO office activities, which include coordinating lunches, staff quarterly meetings etc.
Acts as liaison between the CEO and direct reports by transmitting directives, instructions and assignments and following up on the status of assignments.
Deal with queries/complaints where necessary.
Compile and safeguard records for the CEOs office.
Deal with Company Secretariat within The Company.

Administrative Support

Prepare and type documents (for internal or external use) in accordance with the established The Company standards and branding guidelines.
Ensure that divisional information is kept up to date on the Intranet.
Coordinates trainings and seminars run by the CEOs office.
Ensure proper Efilling of general divisional documents as well as performance management documents.
Collate reports submitted by Managers and Executives submitted to the CEO.
Compile reports as per required format monthly/weekly.

Knowledge:

Ability to follow, apply, interpret, and explain instructions and/or guidelines.
Knowledge of Financial Services and or Insurance.
General knowledge of company governance structures.

Skills: