Bookkeeper / Office Manager - Cape Town, South Africa - Time Personnel
Description
Job Overview:
Date Posted:
Posted 4 hours ago-
Location: Cape Town, Western Cape-
Job Title: Bookkeeper / Office Manager-
Education Level: Diploma-
Job Level: Intermediate-
Minimum Experience: - 5 Years
Bookkeeper / Office Manager - Montague Gardens, Cape Town
:
Do you have a good track record of bookkeeping and debtors experience, analytical and accurate qualities, and highly proficient in Excel (v-lookups/H-lookups/formulas)?
Immediately available highly advantageous.
Requirements:
- Grade 12, Basic accounting Diploma advantageous
- Proficient in Excel (vlookups / Hlookups / formulas) word / outlook
- Experience with Xero an advantage.
- Bilingual (English speak / Afrikaans understand)
- Presentable with outgoing wellspoken, confident & friendly communication skills
- Excellent financial acumen with accounts
- Own transport essential
- Ability to take on responsibilities, use initiative and work well in a team & independently
Duties and Responsibilities:
- Reporting to the Director and Financial Manager
- Tracking of Servicing invoicing for both Cape Town and Durban branches
- Reconciliation of all closed services per month invoiced.
- Follow up on outstanding accounts
- Create proforma invoices and track deposits (request deposits)
- Final Invoice send to customer upon finalisation of job
- Job Costing Installations
- Ensure job costings accurate and complete for the month (Dbn / Cpt / Jhb)
- Cost of Sales report (monthly)
- Services/Spares (Cpt / Dbn / Jhb)
- Certificates (SASA / SAGA / AASA annual) to client upon completion of job and receipt of final payment
- Assist with insurance Claims (Dbn / Cpt / Jhb)
- Trade manage WIP / check proforma's converted correctly to invoices distributed to client
- Manage rental agreements
- Xero process invoice / credit notes daily allocation of receipt from/to WIP and daily receipts to closed jobs.
- Manage client enquiries telephonically helping and going the extra mile ensuring you can get back to them with exact information required
- Build sound relationships with clients, enjoy being the go to person when help is needed
- Registrations of any new contract fitters that are working on site
- Record daily hours worked by all employees, complete monthly and weekly schedules
- Checking of working hours and daily signing in and out
- Managing sick leave schedules and administration required
- Managing inhouse database of customer lists
- Ensure that jobs being worked on are updated daily as to the current fitment status
- Manage costing compilations for all work requirements
- Oversee HR for staff with opening new files, drawing up contracts, issuing of payslips
- Manage transport invoices at month end
- Ensure administration for health and safety compilation is updated and on file when needed
- Manage the royalties' programme
- For rental units ensure month rental and water and sewerage accounts are issued timeously and payments are received
- Reconciliation of vehicle fleet for Cape Town, Johannesburg and Durban
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