Executive Assistant - Sandton, South Africa - Chainlink Recruitment

Chainlink Recruitment
Chainlink Recruitment
Verified Company
Sandton, South Africa

2 weeks ago

Thabo Mthembu

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Thabo Mthembu

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Description
We are urgently looking for an Executive Assistant for our client in Fourways. Permanent position.


The purpose of the role is to provide high quality executive personal assistance and administrative support to the COO and FD.

The Executive Personal Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Executives.

The Executive Personal Assistant serves as a liaison to the Board of Directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.


Qualifications:
Matric

Tertiary Qualification will be an advantage

Secretarial Diploma of qualification in Business administration will be an advantage

Experience

  • 5+ years' experience working with Board and Executive level
  • Proven track record of effectively interacting with senior management
  • Effective, versatile and actionoriented
  • Excellent communication skills, inclusive of written English
  • Ability to gather data, compile information, and prepare reports
  • Ability to perform complex tasks and to prioritize multiple projects
  • Experience with data analysis

Provides direct support to the COO and FD

  • Manage and support the Executives, as required additional Directors, diaries to ensure efficient planning and prioritising.
  • Plans, coordinates, and ensures the Executives schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating winwin situations for direct access to the Executive's time and office.
  • Works closely and effectively with the Executives to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Keep the Executives updated on issues taking place in the environment.
  • Successfully completes critical aspects of deliverables with a handson approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Executives ability to effectively lead the company.
  • Provide a welcoming and hospitable environment for all internal and external visitors.
  • Create a professional and courteous environment in respect of all internal and external communication.

Internal Communication

Operations Management and Office Coordination

Business Meetings / Events Arrangement

Cognitive Competencies

  • Analytical Thinking
  • Organisational Awareness
  • Business and Financial Acumen
  • Data Literacy
  • Decision Making
  • Results Oriented
  • Planning and Organising
  • Manage Complexity

Intrapersonal Competencies

  • Customer Focus
  • Problem Solving
  • Ethical Behavior
  • Collaboration

Interpersonal Competencies

  • Credibility
  • Persuasiveness & Influence
  • Relationship Building
  • Effective Communications
Will require working outside of standard business hours

May require travel
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