Events Co-ordinator Ftc - Cape Town, South Africa - Tracking Talent: a WilsonHCG Company

Tracking Talent: a WilsonHCG Company

Verified Company

Cape Town, South Africa

1 week ago

Posted by:

Thabo Mthembu

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Description

A multinational Investment Company is seeking an Events Co-ordinator.

The Co-ordinator will be expected to deliver on industry leading events and sponsorship initiatives that supports the company's sales teams nationally.

This role will take responsibility for the logistics, planning and managing of client engagements and events, both face-to-face and virtual.

Please note that this is for a 6-month Fixed Term Contract for maternity cover, with the possibility of joining the team in a more permanent role afterwards, that will support another business unit within the Company Group.

Qualifications & Experience:

Degree/Diploma in Marketing
Minimum of 4 years' experience in an Events coordinator / Events planning role within a financial services company
Experience with implementing and managing inperson & virtual events

Duties & Responsibilities:

Plan, manage and coordinate the logistics for all client engagements and events, including facetoface and virtual events nationally:
Ensure events deliver on company brand and client experience standards
Work with institutional and retail business development teams to create annual client engagement plan
Where applicable, source and recommend suitable venues
Select and liaise with external suppliers to ensure the delivery of highquality outputs
Prepare a detailed budget for all events, and followup with approval
Manage the invitation process with digital marketing and ensure signoff by internal stakeholders
Provide a postevent analysis, which includes budget recon and that highlights key learnings to be applied to future events
Fulfil the role as the primary contact for all industry events, this includes the company's participation in the larger Company Group sponsorships:
Manage deadlines for all branded material, business information and payments
Coordinate with marketing team and business stakeholders on the creation or sourcing of any marketing brochures, video recordings or branded material as required for a sponsorships and industry events
Brief external service providers, as and when required, to complete work in support for sponsorships
Procure promotional and branded items for the company that are aligned with the brand standards:
Build a network of suppliers for branded gifts and items
Work with business stakeholders to establish promotional item and gifting needs
Remain abreast of new gifting ideas and concepts
Provide logístical support for internal events, this could include, but not limited to:
Staff events and strategy sessions
External catering sourcing and procurement
Room or venue bookings
Guest speaker confirmations and logistics
General:
Ensure staff biographies are updated
Update and circulate the corporate calendar
Remain abreast of trends as it relates to events, venues, promotional items, catering etc
Develop and maintain strong working relationships with all key stakeholders