Stock & Finance Controller - Pretoria, South Africa - Broll Property Group

Broll Property Group

Verified Company

Pretoria, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

POSITION PURPOSE
Responsible for upkeep of all documentation regarding suppliers. Ensuring DTIC stock is kept above minimum levels. Keeping track and verifying stock counts. Issuing and control of stock. Ensuring all calls logged are distributed to the correct persons to be actioned.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

1.

Procurement Functions:
a. Submit stock top up order for approval

b. Keep proper records and filing system

c. Administration of Supplier Database

d. Creation of Purchase Orders, submitting for Approval prior to submission to Suppliers

e. Ensuring that all stock is received as per Purchase Order and tying back to Purchase Order

f. Following up on discrepancies on stock received, ensure quality of stock received is in line with orders placed.

g. Ensuring that all machinery is kept in good working condition and arranging quotations for any repairs to be submitted for approval prior to the repairs/maintenance taking place

h. Ensuring that all supplier invoices are submitted, along with Supplier Account Statements, POD's where applicable and approval/coding is complete, to the Business Support manager within the month that the expense is incurred

2.

Stock Control Functions:
a. Ensuring all stock levels on all sites are kept above the minimum level required to deliver the appropriate service levels

b.

Engaging with all site Supervisors, ensuring stock on hand and stock top-up for the month is communicated by no later than the 25th of the month.

c. Stock orders to be communicated to the Business Solutions Manager for review and approval before placing of orders take place

d

Stock Take:

Weekly physical stock take must be carried out and submitted to the Business Support Manager.
Ensure that stock usage is monitored and the sheets filed appropriately
Entry of data into spreadsheets to verify any discrepancies in the stock on hand versus stock levels according to the system
Following up on any deliveries of stock ordered, if any discrepancies are communicated by the site Supervisors, this must be followed up with the Service Provider
Checking on the quality of stock received and returning/replacing any stock that is not to standard

e. Ensuring that the Stock Control Processes is strictly adhered to on all sites and providing training to staff on site where required to ensure that Processes are adhered to

3. Assumes responsibility for effectively researching, tracking, and distributing all calls logged and ensure the complete process is followed and calls are closed timeously.
a. Pull all calls logged daily, distribute each call to the relevant person to action.

b. Track each call during the course of the day to ensure the call has been addressed.

c. Close call on the system and keep a record of the daily calls.

PERFORMANCE MEASUREMENTS

Accuracy and completeness of Supplier record, database.
Accuracy and completeness of Administration records as required.
Professional business relations exist with clients and suppliers.
Required reports and records are accurate and timely.
Good working relations exist with Site Supervisors and with management.
Management is appropriately informed of area activities.
Accounting functions are completed in accordance with established standards, policies and procedures.

EDUCATION/CERTIFICATION:

Matric or accounting Diploma.

Additional accounting or bookkeeping coursework preferred.

REQUIRED KNOWLEDGE:

Knowledge of basic accounting concepts and procedures.

EXPERIENCE REQUIRED:

Two to three years of previous procurement/stock control.

SKILLS/ABILITIES:

Well organized and detail orientated.

Good Math skills.

Good attention to detail and accuracy.

Cooperative and willing to assist others.

Able to use PC, calculator and other basic business machines.

Understanding of Company Policies