Leasing Manager - Sandton, South Africa - Broll Property Group

Broll Property Group

Verified Company

Sandton, South Africa

2 weeks ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

POSITION PURPOSE:

Responsible for organizing, planning, directing, and controlling all operations of the Leasing Department. Oversees all Leasing functions including the control and management of leasing agreements and related documentation. Assists in the resolution of difficult and complex lease negotiations. Performs periodic evaluation of Leasing policies and procedures and modifies as needed. Ensures that established policies, procedures, and legal requirements are followed. Coordinates activities, ensuring that all subordinate areas of responsibility support Company objectives. Trains, directs, and appraises personnel. Ensures that services are delivered professionally and efficiently.

ESSENTIAL FUNCTIONS AND BASIC DUTIE

Assumes responsibility for the effective and efficient administration and performance of leasing functions
:

Sourcing new leads
Canvassing for new tenants and existing tenants for expansion
Credit rating procedure
Lease negotiation including TI coordinations
Lease preparation including Capex documentation
Assists other Leasing Consultants/ Property Managers with documentation, negotiations, priors etc. g. Maintains broker interaction i.e. meetings
Follows up on commission invoicing and payment
Ensuring reporting schedules are kept up to date on a monthly basis and variance reporting submitted to the Portfolio.
Facilitates broker introductions by effectively: taking over deal from broker"
Initiates renewal contact nine months prior to expiry
Conforms to Capex philosophy and procedure including:
Obtaining Portfolio Manager's approval where rental is more than 5% less than budget / forecast

Prepares lease Authority Request for Portfolio Manager's / Property Manager ratification and submission

to Landlord

Prepare Leases Analysis Report, Capex Startup form and Trustee requisition on approval of Capex
Achieves budgeted / forecasted net letup of space
Ensures that Leasing actions are thoroughly documented. Ensures accurate accounting for and collection of accounts that are charged off.
Performs miscellaneous Leasing functions as required.
Ensures leasing strategies are compiled and kept up to date with market trends.
Maintaining low levels of vacancy within the portfolio in line with Key Performance indicators, which will be amended from time to time.

Assumes responsibility for ensuring that professional business relationships are established and maintained with tenants.

Represents the Company in lease negotiations with tenants.
Fields tenant queries and follows up until finalised
Undertakes site visits, for canvassing of tenants, and meeting of tenants on site.
Assists Debtors with collections and account queries as required
Takes up building related problems with Portfolio Manager/Property Manager/Operations manager
Advices Leasing Administration of all tenants vacating and obtain reason for tenant promptly and timeously
Ensures that requests, questions, and problems are courteously and professionally resolved. Ensures that communications are effective and efficient.
Ensures that the Company's professional reputation is maintained.

Assumes responsibility for the effective and efficient marketing.

Prepares and motivates appropriate marketing plan / strategy for vacancies including:
Knowledge of market place and competition
Maintaining image and presence in the market
Coordinates advertising and signage.

Assumes responsibility for the effective and efficient budgeting.

Assist in process by recommending: Market rentals, Ti rates, escalations etc.
Letups and assumed vacates
Monthly budget reporting and changes are updated and accurately included in the financial reporting.
Ensures regular leasing strategy meetings are held and timeously updated in line with monthly reporting.
Meeting of all deadlines as required from time to time.

Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel and with management.

Assists, serves, and informs related departments as needed.
Coordinates Leasing efforts with related departments.
Keeps the Chief Financial Officer informed of area operations and of any significant problems. Provides recommendations to improve Leasing processes and effectiveness and ensure the integrity of Department processes.
Completes required reports, records, and other documentation as required.
Ensures effective and efficient internal communication.
Attends and participates in meetings and committees as required.

Assumes responsibility for related duties as required or assigned.

Ensures that changes in legal requirements and government regulations are integrated into current practices.
Stays informed regarding changes in Leasing practices and trends.
Ensures that work area is clean, secure, and well maintained.
Completes special projects as assigned.

**PERFORMANCE MEASUR