Executive Assistant - Cape Town, South Africa - KPMG-SouthAfrica

Description

Job title/position: Executive Assistant

Number of positions: 1

Function and Business Unit:
Infrastructure - Business Support

Description of the role and purpose of the job:

Providing and prioritising operational and administrative support to the Business Unit leadership enabling them to focus on core business objectives

Key responsibilities:

Understand and enable Firm Strategy

• Understand strategy at Firm, Function and Service line level
• Understand how role aligns with strategy and how execution of role enables strategy
• Understand the broader firm structure and service offering

Operational and Business Support

• Manage Business Unit leadership diaries and correspondence
• Manage Leadership travel arrangements in accordance with KPMG Policy
• Scheduling of meetings/ Booking / co-ordinating of functions / events / conferences
• Completing and submitting partner/AD timesheets / expenses (Oracle)
• Providing general support to Business Leadership
• Assist with BU Administration
• Understand and contribute towards the financial management goals of the business
• Assist with marketing related tasks
• Support team with document formatting related tasks using Microsoft Office and other business tools

Quality and Risk Management & Compliance

• Comply with KPMG Risk Management and other Policies and Procedures
• Drive a relentless focus on quality and excellent service

Internal and External Stakeholder Management

• Understand internal and external stakeholders
• Deliver role requirements with a client centric approach

Communication

• Demonstrate high quality and timeous verbal and written communication

Internal and public trust

• Building internal and external trust

Personal Development

• Keep abreast with recent developments and best practice in respective field

Skills and attributes required for the role:

Skills:

• Matric
• Secretarial diploma or similar qualification would be an advantage
• Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle
• Communication and writing skills
• Analytical skills
• Fast and accurate typing

Personal attributes:

• Extremely high level of confidentially and integrity
• Excellent client focus
• Able to use own initiative
• Good time management ability
• Ability to function well in high pressure environment and high sense of urgency
• Exceptional telephone manners
• Ability to multitask, proactive and efficient
• Ability to work in a team
• Ability to meet deadlines
• Strong communication, writing and interpersonal skills
• Attention to detail

Minimum requirements to apply for the role (including qualifications and experience):

• Matric
• Strong capability in MS Office (Word, PowerPoint, Excel and Outlook) and Oracle
• Communication and writing skills