Jobs

    Accounts Payable Administrator - Sandton, South Africa - SGS

    SGS
    SGS Sandton, South Africa

    1 day ago

    Sgs background
    Full time
    Description

    Job Description

    To capture all invoices received from business departments and suppliers on the RT System.

    Specific Responsibilities:

  • Receive supplier invoices from supplier / business / ZA Payables box.
  • Check and clear box with invoices daily, after capturing to RT then clear to archive box.
  • Compile month end statements – loaded in P2P AP Statements share point folder for Kenya team to action.
  • Ensure that all the invoices on the statement have been captured, follow up with supplier and business on any outstanding invoices.
  • Resolve queries from business and Kenya team, communicate with suppliers regarding any hold invoices delaying payments.
  • In collaboration with the Kenya team, clear the cash management report timeously.
  • Upload all payments received from HR.
  • Review the ageing to ensure that the HUB has paid the accounts on time. Resolve overdue accounts immediately.
  • Review on a weekly basis the RT rejections and follow up with the relevant BPA.
  • Address all month end queries from the relevant business units.
  • Adhere to all quality and safety requirements of the SGS management system.
  • Perform any other reasonable tasks as assigned by direct line manager.
  • Systems include Oracle / (RT) Request Tracker - Capture System / Share Point
  • Accuracy with capturing of invoice, checking that the company details and VAT are correct on invoice before loading on RT System
  • Create paylist with the Kenya team for month end payments

    • Qualifications

    Education

  • Matric (Grade 12)
  • Financial Management / Administrative qualification will be an advantage and/or proven years of account payable functions, knowledge, skills and experience sufficient to be recognized as a qualification through – Recognition of Prior Learning
  • Proficient on MS Office, especially with MS Word, Outlook, PowerPoint and Excel programs

    • Experience

  • Minimum of 3 years' experience in an Accounts Payable function
  • Excellent interpersonal skills and the ability to work with a variety of personalities
  • Ability to consistently meet deadlines
  • Ability to work both independently and as part of a team
  • Superb organizational skills
  • Ability to multi-task and handle several issues simultaneously
  • Ability to maintain a positive and professional attitude when dealing with escalated issues
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