Administrative Assistant - Stellenbosch, Western Cape, South Africa - Helderberg Personnel

Helderberg Personnel
Helderberg Personnel
Verified Company
Stellenbosch, Western Cape, South Africa

1 week ago

Thabo Mthembu

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Thabo Mthembu

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Description
My client, an Agricultural concern, based in Stellenbosch is seeking to employ an Administrative Assistant to join their team.

admin|administration|administrative assistant|assistant|finance


EXPERIENCE AND QUALIFICATIONS:


  • At least 12 years' experience in an administrative or financial role.
  • Analytical with extremely good planning and organizational skills and excellent communication skills.
  • Must be able to handle high volumes of work under pressure.

RESPONSIBILITIES:


Contracts:


  • Capturing and submitting purchase and sales contracts on the system
  • Perform cost calculation on transactions
  • Check that contracts are signed
  • Drafting manual contracts

Billing:


  • Invoicing and storing necessary documents
  • Make transfers to other marketers
  • Making out credit notes
  • Create and send out pro forma invoices

Loading of external invoices:


  • Prepare accounts payable invoices for payment (POC)
  • Load storage invoices and other supplier invoices
  • Load transport invoices

Miscellaneous:


  • Closing of contracts
  • Six month reconciliations
  • Handle minor enquiries/complaints as soon as possible
  • New debtors and creditors collection of necessary paperwork

Inventory:


  • Complete request for inventory adjustments where necessary

Logistics administration:


  • Generate loading contracts
  • Update of loads on the dashboard
  • Booking of trucks at suppliers and clients
  • Generate claims/losses on loads as necessary
  • Receiving and capturing of proof of deliveries
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