Debtors Controller - Johannesburg, South Africa - ADvTECH Support Office
Description
KEY RESULT AREAS (KRA'S) WHAT:
- Debtors control and maintenance
- Control accounts and journals
- Payments
- Special projects
- Adhoc Duties
- Responsible for the full Debtors and Cashbook function, which included administration, liaising with internal and external clients as well as suppliers & Financial Institution
Internal Customers :
All departments
External Customers :
Customers, Suppliers, SARS,Exterbal Auditors & Financial Institutions.
JOB SPECIFICATION (Requirements necessary to conduct the job successfully)
EDUCATION
Minimum:
- Financial Accounting/Business Administration Certificate
Ideal:
- D365 (Advantageous)
- Microsoft excel (Non negotiable)
- Excalibur (Advantageous)
LEGAL REQUIREMENTS, CERTIFICATES, LICENCES, REGISTRATIONS:
(List the licenses, certificates or registrations that are required to perform the essential duties of this job).
As required
TRAINING:
Minimum:
- Excel Literate, Accounting packages and Windows Computer Literate, Debt Collecting, Interpersonal skills
Ideal:
- Legislative updates
EXPERIENCE:
- At least 3 years' experience in finance clerk position dealing with debtors, creditors & cashbooks
- Debtors experience (Nonnegotiable)
Key Result Area [What] 1.
Debtors control and maintenance:
Key Activities (How)
Key Result Indicators (Measures):
- Receives documentation from relevant departments and journalism revenues/corrections and payments
- Compiles journals with detailed documentation on a monthly/daily basis
- Forwards journals for authorisation
- Communicates and negotiates with fee payers, lawyers, staff and departments to recover outstanding monies and arrange payment
- Prepares letters and communicates with Administrators on a monthly basis
- Prepares report on debtors on a monthly basis
- Forwards debtors' handovers
- Communicates with attorneys on a monthly basis
- Liaises with student advisors/administrators when required
- Debtors statements, accuracy and reconciliation
- Monitor collections and advise branches on arrears debt
- Maintain filing system
- Audit preparation
- Comply and uphold finance processes in line with company and statutory regulations
Timelines as agreed with FM
Key Result Area [What] 2.
Control accounts and journals
**Key Activities (How)
Key Result Indicators (Measures),:
- Analysis and reconciles control account and obtain relevant documentation
- Journalise reallocation
- Comply and uphold finance processes in line with company and statutory regulations
Timelines as agreed with FM
Key Result Area [What] 3.
Payments:
**Key Activities (How)
Key Result Indicators (Measures):
- Receives payments daily deposits and allocations
- Checks and ensure allocations are correct as per policy
- Forwards documentation to controller for checking
- Control and maintain debit order database ensuring all monies are collected. Communication with unpaid fee payers
- Comply and uphold finance processes in line with company and statutory regulations
Timelines as agreed with FM
Key Result Area [What] 4.
Special Projects:
Key Activities (How)
Key Result Indicators (Measures):
- Special projects as and when required by manager. Innovation and ideas to improve collections and administrative process
Timelines as agreed with FM
***:
Key Result Area [What] 5. Adhoc duties
:
**Key Activities (How)
Key Result Indicators (Measures):
- Assist FM with ad hoc financial reports/duties as required
- Assist with HO office reception duties and ensure procedures are followed.
- Assist with adhoc duties or events i.e. Good Food & Wine.
- As required by the business
- As per reception and office procedures
- As required by the business
More jobs from ADvTECH Support Office
-
HR Recruitment Intern
Johannesburg, South Africa - 2 days ago
-
Student Finance Lifecycle Lead
Sandton, South Africa - 2 days ago
-
Human Resource Manager- Rosebank College
Johannesburg, South Africa - 1 week ago
-
Area Facilities Manager
Sandton, South Africa - 2 days ago
-
Intercompany Controller
Johannesburg, South Africa - 4 days ago
-
Change Management Specialist
Johannesburg, South Africa - 1 week ago