Executive Assistant - Gauteng, Johannesburg, South Africa - Healthchem Group

    Healthchem Group
    Healthchem Group Gauteng, Johannesburg, South Africa

    Found in: beBee S2 ZA - 1 week ago

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    Full time
    Description

    Healthchem Group's job vacancy, Career and Recruitment

    Job title : Executive Assistant – Insurance Operations jobs in Gauteng

    Job Location : Gauteng, Johannesburg

    Deadline : May 02, 2024

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    Join a dynamic team as an Executive Assistant in the insurance industry, where you'll be the essential support, managing documents, calendars, and confidential information, while also playing a key role in supporting the Managing Director with financial matters and seamlessly adapting to various roles within the organization.

    The Executive Assistant main objectives shall include the following:

  • Filing important documents, such as reports, meeting notes, emails, and letters.
  • Keeping the executive's calendar up-to-date, including adding events, rescheduling appointments, and providing daily briefings.
  • Acting as the gatekeeper for internal and external contacts, including vendors, colleagues, clients, and brokers.
  • Conducting research and creating reports on various topics based on the needs of the executive.
  • Keeping important information and documents organized physically, and electronically.
  • Maintaining a high degree of discretion and confidentiality.
  • Getting to understand (thorough knowledge) of what each person is doing in the organisation in order to fill in, if need be, i.e., absenteeism, maternity cover, etc.
  • Assisting the MD with financial related matters.

    Key Responsibilities will include the following (not an exhaustive list):
  • Reporting excellence
  • Relationship building with key stakeholders
  • Ensure timeous and accurate completion of all administration
  • Meet ever-changing and multiple deadlines, managing day-to-day workflow
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the MD's ability to effectively lead the company
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
  • Attend meetings and discussions, as required, take minutes, and ensure action item follow-up
  • Work with management to keep the MD apprised of all pertinent information such as schedules, opportunities, staff issues, and track needs, priorities, and follow-up of action points
  • Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines
  • Ensure MD is prepared for upcoming appointments by gathering materials necessary for each meeting
  • Consolidate data and edit documents for accuracy
  • Ad-Hoc projects and other duties as requested

    Experience:
  • Minimum of 3 years within the insurance industry.
  • Minimum of 5 years' experience within a financial, administrative related role. Must know the difference between a "debit" and "credit".
  • Basic understanding of the FAIS act.

    Education/Qualifications:
  • Matric qualification is a mandatory requirement.
  • Tertiary qualification i.e., bachelor's degree and/or National Diploma in finance and/or accounting (highly beneficial).
  • RE (5) is pertinent/vital.
  • Should ideally have Class of Business certificate in Provident/Pension Funds.

    Skills:
  • The ideal candidate has a proven track record in accountability, possesses strong technical skills, including financial management and attributes of professionalism, quick responsiveness, and a proactive, self-starting attitude.
  • Excellent written and verbal communication skills.
  • Persuasive communication and listening skills.
  • Friendly personality, with excellent interpersonal skills.
  • Resilient spirit and persistent nature.
  • Strong analytical skills with a goal-oriented mind.
  • Presentation skills.
  • Strong Microsoft Office skills i.e., Excel skills to be of a superior level.
  • Familiarity with Arctitan, Profida, Everlytic, and SharePoint are beneficial for this role.

    *Administrative / Management jobs in south africa
    *Executive Assistant – Insurance Operations in Johannesburg