Yes4Youth Programme Buyer Administrator - Sandton, South Africa - HR Genie

Description

OUTPUTS:

• Liaising with lodges on all matters concerning their orders
• Maintaining excellent relations with lodges
• Maintaining excellent relations with all suppliers
• Installation of projects if required
• Ensure that all project costs pull though correctly to finance tracking tools
• Work with logistic to ensure that orders come in on time to get on trucks
• Processing all orders from the relevant lodges whether it be operational or project procurement - Processing these in Panstrat from quote to finalising
• Completing the purchasing and following up on any products once the order is confirmed
• Ensuring all orders and original invoices are received for orders placed and following up any outstanding documents
• Co-ordinating any pre-payments of orders with Finance
• Ensure supplier details are updated with the Admin team in order to update Panstrat
• Sending updated Panstrat reports to the lodges on the status of their orders
• Interaction with colleagues, lodges and suppliers
• Backup for colleagues when they are away from the office
• Work closely with the Design Team and the Brand team product development, projects, costing for budgets, updating buyers guides
• Project co-ordination, costing project budgets, booking flights for contractors, suppliers and design team.

KNOWLEDGE REQUIRED:

• A good knowledge of or previous experience in lodge operations
• Computer literate MS Office, Microsoft Excel & Word, Panstrat an advantage
• Working experience in buying and warehouse environment

SKILLS/COMPETENCIES REQUIRED:

• Communication skills and fluent in written and spoken English
• Organisational skills which include time management and prioritising of tasks
• Excellent managerial skills
• Self-confident and self-motivated must enjoy working with people
• Ability to solve problems, work under pressure and meet deadlines
• High level of accuracy and attention to detail
• Methodical ability to accept routine and mundane tasks
• Good negotiating skills
• Excellent administration and time management skills
• Drivers license

PERSONAL CHARACTERISTICS

• Good interpersonal skills
• Polite and professional attitude
• Show patience and perseverance
• Sense of urgency
• High energy
• Flexible and adaptable
• Passionate about service
• Diligent and self-motivated
• Decisive
• Proactive and constantly seeking to enhance systems and service levels
• Willingness/ability to share information and teach and inspire others
• Team player

We reserve the right not to make an appointment.

***YES4YOUTH CRITIRIA***

• Must be a South african Citizen
• Must be African
• Must be 27 years old or younger before 01 May 2024
• Must have Matric or a higher qualification
• Must not have been apart of a Y4Y programme previously