Financial Administrator - Sandton, South Africa - Tsebo Group

Tsebo Group

Verified Company

Sandton, South Africa

1 week ago

Posted by:

Thabo Mthembu

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Description

About Us:

Tsebo Facilities Solutions is looking for a Financial Administrator who will provide a financial administration service by ensuring that the necessary documents are attached to every supplier invoice where applicable.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity.

We specialize in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more.

Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients' needs.
DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

Duties & Responsibilities:

Supplier Administration

Liaise with existing suppliers and new suppliers on information required.
Ensure that copies of all documentation are made before sending to head office.
File invoices and correspondence in a methodical manner for easy access.
Respond to supplier payment queries.

Financial Administration

Ensure that the necessary documents are attached to every supplier invoice where applicable as follows, goods and services received note, delivery note/job card, purchase order and quotation.
Check supplier invoice to ensure it complies with all current legislation.
Check supplier invoice to purchase order and goods received voucher to verify correctness of quantity and price.
Ensure that all invoices are authorised for payment by Internal Auditor.
Send invoices timeously in accordance with DSFM company policies and procedures to DSFM Head Office Finance taking due cognisance of due dates for payment and closing of General Ledger.
Make copies of all passthrough costs invoices and supporting documentation.
Capture all invoices on the system
EAM against passthrough costs captured in GL.
Prepare a summary according to client requirements of all passthrough costs to be handed to client for invoicing purposes after receiving invoice and schedule from head office.
The administration, control and preparation for payment of monthly invoices for Tsebo Facilities Solutions Recons
Request statements from Suppliers monthly
Reconcile according to current statement ensuring all old invoices are requested, authorised and uploaded into the system
Liaise with all the sites and ensuring that all documentation is submitted timeously for processing
Ensure that all creditors are reconciled and paid only when they fall due.
Maintain communication channels with suppliers and colleagues to ensure a synergetic relationship
Ensure that the supplier forwards the relevant documentation timeously.
Handling financial and commercial queries for all the Sites
Capture all financial documents on the system including: Invoices and Credit Notes and meeting a target of 45 invoices a day
Prepare Payment proposals for 15, 30,45 and 60 Day payments
To provide financial and administrative support to the various Tsebo Facilities departments
Filing of recons and invoices
Checking ageing and ensuring the ageing is clean
Ensuring that all adhoc invoices are filed with all supporting documents