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    Administrative Clerk - Cape Town, South Africa - Staff Solutions Recruitment

    Staff Solutions Recruitment
    Staff Solutions Recruitment Cape Town, South Africa

    1 day ago

    staff solutions recruitment background
    Description
    Main Duties/Key Results Areas:
    • Formulating and sending out Forexes based on forward deals confirmed between buyer and supplier.
    • Validating Forex and issuing purchase order requests for sign-off (based on duty and freight applicable to all products)
    • Amending and canceling Forexes.
    • Send new supplier information sheets to AP for opening accounts.
    • Generating international purchase orders
    • Amending and canceling purchase orders
    • Updates regarding supplier information e.g., changes in payment terms.
    • Validate supplier confirmation / Proforma Invoice with purchase order.
    • Ensure that management authorizes, and signs purchase order requisition forms, when required.
    • Upload documents and update reference numbers on the Dashboard.
    • Liaise with suppliers and assist various departments with the same.
    • Check the daily delivery report, ensure that necessary requests to cold store(s) are sent relating to NRCS.
    • Working closely with buyers daily.
    • Updating of daily DB report before COB
    • Working with Mail Chimp refers to posting in-store and forwarding offers.
    • Forward unsold with or without costings report.
    • Compiling of GEO Price List.
    • Hunting lines.
    • Damaged and expired stock report.
    • Compiling and sending out import statistics / weekly reports when required.
    • Working on Syspro, Outlook, Expedite, and Excel and ensuring relevant emails are actioned.
    • Creating product codes on SYSPRO.
    • Adding new brands, stock codes, PODs, incoterms, etc. to the Expedite LCT report.
    • Researching lists such as suppliers/plants for specific products when requested.
    • Updating of cold stores on the system when the delivery report is received.
    • Ensuring that no blanks or TBA are on Expedite.
    • Notifying sales admin/processing of unsold or sold loads with all relevant information.
    • All and any other related tasks and duties as requested by the Employer.

    Minimum qualification and experience:
    • Matric
    • Related tertiary qualifications advantageous
    • Proficient in the use of the Microsoft Office Suite
    • Relevant experience advantageous
    • Syspro experience advantageous
    • Understanding of costing and basic logistical procedures required
    Soft Skills:
    • Positive attitude
    • Good communication and organisational skills
    • Ability to work independently while being a team player
    • Ability to work under pressure
    • Ability to meet set deadlines
    • Accuracy and efficiency
    • Problem solving abilities
    • Professional Conduct
    • Capable of working in a fast-paced work environment
    • Time management and organizational skills
    • Multitasking
    • Proactive
    • Energetic and enthusiastic
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