Administrator: Car Sales - East London, South Africa - Avis

Avis

Verified Company

East London, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Key deliverables and outputs

1. Strategic/Financial

Process the branch petty cash as per procedure, loading claims weekly, balancing cash on hand and allocating/ monitoring staff and supplier claims
Ensure that daily receipting is done and handed to the manager for sign off daily
Submit creditors and GL recons by deadline date
Ensure that general ledger recons balance before being submitted to Finance by deadline
Complete and request all requisitions timeously
Maintain and update the secondhand goods register monthly as per deadline and present to manager for signature monthly

2. Operational

Ensure that consolidated debtors report is submitted daily
Process all opened orders and follow up on queries
Ensure that the full VTC function is uptodate and filed and signed off accordingly
Ensure all branch transfers are captured on Evolve
Keep the asset register uptodate and filed
Answer and redirect all calls to the switchboard
Greet customers and direct them to the correct people in a helpful and friendly way
Ensure that copies of all paperwork submitted to HQ is kept and filed at the branch
Report any branch maintenance requests to the Facilities team for action
Maintain records of and report on all documentation relating to general building maintenance and office facilities in terms of due items in order to comply with relevant legislative requirements (e.g. OHSA, POPIA, FICA etc.)
Assist with other related ad hoc administrative/accounting functions/tasks

Internal and External Stakeholders
The role requires close engagement and collaboration with key internal and external stakeholders

Internal Stakeholders
Finance team, broader Car Sales team

External Stakeholders
Suppliers, Customers and visitors to the branch

Academic Qualifications

Essential:

Matric
Valid driver's license

Advantageous:

Relevant tertiary qualification

Note:
Incumbent will be responsible for his / her own transport to and from work.

Work Experience

Essential:

Previous administrative/financial experience

Advantageous:

Previous Evolve experience
Previous Wizard experience
Previous debtors/creditors experience

This job requires that the employee maintains the highest level of Honesty and Integrity as he /she will have access to company assets, cash handling and confidential record storage areas.

This requires that a formal personal background check is undertaken.

**In ensuring a safe working environment for all, Avis will prioritise vaccinated employees in the recruitment process. Applications Closing date 21/03/2023