Urania Wiener

Based on my administrative skills, I am confident that I would be a great addition to your team.

While holding positions in the administrative field for the last few years, I have developed the aptitude to quickly adapt to the work methods and routines of my employers. My past experiences working in administration and handling office affairs, with various other professional settings has prepared me to tackle a wide range of obstacles and complications that may occur. My strong work ethic leads to me getting tasks done swiftly and efficiently, and my ability to time manage and multitask ensures that I am capable of keeping up with various projects and assignments. Patience and dedication are immeasurable qualities which I have also attained while working in high- paced settings and I am certain will only prove to be beneficial characteristics to whatever work environment I am in. Please feel free to contact me should you require any additional information or would like to schedule an interview. I look forward to hearing from you

Maintain electronic files.
Updating the stationary requisition spreadsheet.
Requesting quotes for courier and other services.
Creating Purchase Orders on company system.
Placing of stationery and office supplies.
Closing purchase orders by creating GRN.
Updating and maintaining courier spreadsheets.
Creating reports for courier and stationery spent for each month.
Recording the distribution of stationary for monitoring purposes.
Switchboard operator
Receiving of courier deliveries.
Querying of invoices when it does not correspond to the quote and
purchase order.
Liaising with external service providers for regular updates and to
provide feedback to the relevant department.
Assisting facilities manager with spreadsheets pertaining to various
requirements.
Reporting of aircon faults and maintenance issues.

Liaising with external service providers for regular updates and to
provide feedback
Internally drawing information from Credit reports, systems and
updating internal and external providers
Monitoring internal systems
Diarize matters within the legal step.
Regular follow ups.
Send legal letters/communication
Monitor payment arrangements
Prepare handover bundles
Maintain electronic files.
Delivering and collecting post at the post to the post office.
Tracking of the documents that enters or leaves the office.
Making sure that the documents get captured via the book and
electronically.
Making deposits at the Nedbank.
Scanning of High court before leaving the office.
Sorting documents for different courts and sheriff offices to leave the
office.
Checking all in and out trays and cabinets during the day, ensuring
there are no documents that should leave the office.
Reception duties
Welcoming guests

Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer, screen, and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary
stationery and material (e.g., pens, forms, and brochures)
Provide basic and accurate information in-person and via
phone/email
Receive, sort, and distribute daily mail/deliveries
Maintain office security by following safety procedures and
controlling access via the reception desk (monitor logbook, issue visitor
badges)
Order front office supplies and keep inventory of stock
Update calendars and schedule meetings
Arrange travel and accommodations, and prepare vouchers
Keep updated records of office expenses and costs
Perform other clerical receptionist duties such as filing, photocopying,
transcribing, faxing and document control.

Answering the Switchboard
Screen and transfer incoming calls to relevant people.
Welcoming Clients, Offering refreshments.
Ordering and receiving of office supplies and kitchen supplies
Managing the reception area and cleaning staff
Assisting Staff with their workload
Housekeeping should the cleaning staff does not come to work
Petty Cash and petty cash recons
Managing of Directors diaries
Booking flights, accommodation and renting cars.
Credit Card Recons
Office Manager
Document control (issuing documents to clients and sites)
Updating daily registers to track the communication
and issuing of plans to sites, clients, project managers,
and all relevant personnel. The overseeing of the company
quality documents distribution to the whole organization.
Doing follow up requests regarding the information sent to
Sites, clients, and workshops.
Office Manager Duties
Creating spreadsheets for different requirements for the
Directors
Updating of Tender register and job registers
Controls the company Fleet (vehicles)
Booking of appointments for printer, computer, office
maintenance
Day to day filing of company documents and requirements
Data Capturing
Tracking of Purchase orders and deliveries
Capturing and tracking of Purchase Orders and delivery notes.
Vehicle licensing, payment of fines, roadworthy of vehicles,
arranging the service and maintenance of vehicles.
Financial Administrator
Asset recording and monitoring
Updating contact list for all 3 companies

Grade 12

Englsih

Afrikaans

Biology

History 

Geography