About Tembisa George:
I am flexible and can adapt into different working environments and able to work with any team. My practical experience and zeal to work as an all-rounder for these sections: Facilities, Administration, Supply Chain, Accounts, Transport has added to my maturity and has made me have interest of proceeding with my studies. I am eager to enhance and refine my personal development within the organisation and take on challenges that lie ahead. I will endeavour to effective and positive performance to all my tasks as required by the organisation and maintain the standard as defined.
Experience
I have knowledge of Supply Chain Management processes. Treasury Regulations, Public Finance Management Act, Preferential Procurement Policy Framework Act and Construction Industry Development Board. I have experience working with SAGE 300, SAGE BPM, Central Supplier Database.
- Coordinate all documentation relating to sourcing of quotations, evaluation of quotations as per prescribed legislation and regulations.
- Ensure that goods and services are procured from suppliers that are registered on the Central Supplier Database (CSD).
- Draft deviation memorandums.
- Update and maintain deviation register. Compile submissions to Treasury.
- Generate a CSD report before appointing bidder and confirm compliance. (i.e. Tax Compliant Status; Government Employee; & Restricted supplier)
- Ensure that suppliers’ details are up to date i.e., Tax Clearance Certificate, BEE Certificates.
- Ensure that information on quotes submitted is accurate and reconcilable.
- Produce purchase orders as prescribed. Send purchase orders to suppliers and ensure effective communication between end-user and supplier.
- Draft and send appointment letters to suppliers.
- Draft Service Level Agreements (SLA) and send them to the legal department.
- Send Service Level Agreements (SLA) to supplier and ensure that suppliers perform according to the SLA.
- Compile and update the contract register. To assist with the overseeing and monitoring of supplier performance contracts as reflected in the contract register.
- Tracking the total spend on contracts as reflected in the contract register monthly.
- Ensure contract monitoring meetings takes place between End-user and Service Provider.
- Receive queries within the internal departments for intervention and solution.
- Liaise with other departments to assist with follow-up on supplier outstanding invoices.
- Handling of queries to facilitate relationships with internal stakeholders.
- Collate necessary information for submission to line management to facilitate regular performance summary reports.
- Assist with updating the Procurement Request Status reports weekly and distribute them to all departments.
- Assist in ensuring BBBEE expenditure targets are achieved. Capture and generate monthly BBBEE report.
- Process Ad-hoc services.
- Assist with end-users with Bid terms of reference processes.
- Laise with Provincial Treasury and probity auditors to finalize Bid administration processes and Bid documents.
- Perform secretariat duties for Bid Adjudication, Bid Evaluation, Bid Specification Committee meetings.
- Compile and file Bid Adjudication, Bid Evaluation, Bid Specification Committee meeting documents together.
- Organize and coordinate site briefing sessions and provide any clarifications to inform prospective bidder.
- Seek feedback on supplier performance from stakeholders and users as prescribed.
Education
Bachelor’s degree Public Administration
N5 Certificate in Marketing and Pastel
- SAP- Human Resource Planning
- Knowledge of Treasury Regulations, Constitution of RSA, 1996, Public Service Act, 1994, Public Finance Management Act, 1999, Public Service Commission Act, 1997
- Knowledge of BAS, LOGIS, PERSAL and JYP, SAGE 300, SAGE BPM
- Communication skills
- Telephonic and Office etiquette skills
- Computer Skills (Microsoft word, Excel, Outlook, PowerPoint Presentation)
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