About PHILI MOFOKENG:
Knowledge skills and Competencies
- Knowledge of Batho Pele principles
- Good problem solving, organising, planning and coordinating skills
- Experience in maintaining high level of confidentiality
- Ability to compile reports
- Attention to detailed and high level of accuracy in preparing and entering information.
- Knowledge of MS Word, Outlook, Access and Internet
- Committed, loyal and honest.
- Liaison Skills
- Good telephone etiquette
- Decision making skills
- Personal flexibility and ability to take the initiative when necessary
Experience
CURRENTLY WORK EXPERIENCE
Organization : Department of Higher Education & Training
Position :Admin clerk
Duration : 01 March 2022 till to date
MAIN DUTIES AND RESPONSIBILITIES
- Provide a welcoming, courteous and efficient reception service for students, visitors and contractors.
- Ensure that the reception area is welcoming, attractive and comfortable for visitors at all times and that, when appropriate, arrangements are made to meet individual needs.
- Implement booking-in arrangements for all visitors and contractors in accordance with agreed College procedures.
- Respond to enquiries from personal callers and direct students and visitors to appropriate locations on the site.
- Receive, record and pass on enquiries to the appropriate person in a timely, efficient and courteous manner.
- Provide a service for the receipt and distribution of forms/leaflets and other information to students, staff and visitors, as required.
- Carry out a range of administrative tasks to support the Campus.
- Receive and direct all incoming calls on a multiline phone system, taking messages and distributing all messages efficiently to relevant staff and others within the College community
- Receive and greet all visitors professionally, answering general questions where possible and referring specific enquiries to other staff where appropriate.
- Maintain the visitor register, ensuring that all visitors sign in appropriately and are given a visitor identification badge or carry some form of visual identification that meets the College requirements
- Communicate with other Administration staff when the reception area is going to be unmanned and ensure that a back-up person has taken responsibility for the area during the College Receptionist’s absence
- Receive all incoming mail, courier packages and other deliveries not requiring special receipt by staff, and distribute all mail received.
- Capturing of data on COLTECH and assisting with student registration duties as delegated.
- Update register and statistics of students.
- Operate a variety of office equipment including a computer, fax machine and copier.
- Perform word processing, formatting, photocopying, printing, binding, collating, distribution and filing of documents, reports, and packs in accordance with College procedures and style guides.
- Ensures that files, records, documents, & stocks are appropriately maintained.
- Ensure the operation and functionality of the office equipment utilised in the Administration areas of buildings and monitor paper, forms and other stocks in the work room.
- Undertake regular stocktakes of pre-printed stationery, and ensure that stock levels are adequate at all times based on previous usage
- Coordinate student lost property, pro-actively ensuring the return of property to rightful owners.
- Manages intern program by conducting orientations; scheduling rotations and assignments; monitoring intern job contributions; coaching interns;
Education
OTHER QUALIFICATION
Name of Institution : Mnambithi TVET College
Qualification : Management Assistant
Modules : Office Practice N4, N5 & N6
: Computer Practice N4, N5 & N6
: Communication N4, N5 & N6
: Information Processing N4, N5 & N6
Year : 2016
EDUCATION QUALIFICATION
School Attended : Ngcongcosi High School
Highest Grade Passed : Grade 12
Year : 2012
Subject : IsiZulu
: English
: Life Orientation
: Economics
: Mathematical literacy
: Business Studies
: Accounting
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