Ntuthuzelo Mbalane

State Accountant: Asset Management (On Contract end on September 2025)

Department of Forestry, Fisheries & Environment (Marine Living Resources Fund)

01 August 2021 – Current

Duties:

Month end closure and Reporting.

• Perform Mass Addition on daily basis and pass Journals.
• Perform Assets monthly reconciliation and age analysis.
• Perform month end closure and perform monthly report which consists of Trail balance, Cost summary Report, Reserve Summery Report, Asset Addition Report, and Asset Retirements Report.
• Create and Capitalize assets into Fixed Assets Register.

Fixed Assets Management

• Review the general ledger to verify that all capital expenditure has been correctly allocated & capitalized.
• Calculate & post the monthly depreciation charge (in support of the budget). Ensure that the system is correctly set up to run depreciation in accordance with the depreciation policy of the Department.

Manage the Asset Management function.

• Ensure that all the assets of the MLRF are verified annually.
• Ensure that the asset register is maintained monthly.
• Ensure the effective functioning of the loss committee.
• Ensure the effective functioning of the disposal committee. 

Verification of Assets

• Ensure that all assets must be physically verified by the Asset unit at least once every Financial Year at the head office and province.
• The updated information must be recorded in the asset register.
• The physical verification must be performed by the physical scanning of the barcode label or manual recording of the verified assets to provide further independent proof of the existence of the asset.

Movement or Transfer of Assets

• When any asset or any liability of the MLRF is transferred to another entity or other institution in the of legislation or following re-organization of functions, the Accounting Official shall comply with Section 42 of the PFMA.

Loses and Damage

• Ensure that all officials are responsible for reporting any loss of or damage to an asset within 24 hours in writing to the Loss control Official and Asset Management Unit (SCM), and Police station.
• Ensure that all damage to assets must be dealt with according to the Loss Control Policy of the Department of Forest, Fisheries, and the environment.

Manage the Asset Disposal Management function. 

• Ensure that objectively evaluate and scrutinize the assets submitted for disposal.
• Ensure assets that are disposed of are beyond reasonable doubt obsolete, redundant, unrepairable, and unserviceable.

Inventory

• Process all transactions for any changes in inventory due to inventory purchased, issued, sold, lost and any other changes during the month.
• Review inventory transactions to verify if they are aligned to Circular 93 of the PFMA, and that the inventory transactions are aligned to the budget.
• Ensure regular physical asset verification of inventory is performed and the stock levels are updated in the accounting system accordingly with the variances(write off and stock value adjustments) reported to management and Council. Reconcile the physical stock to the stock sub-system.

Operating Leases

• Process the monthly journals for leases (to support the budgeted expenditure)
• Reconcile the general ledgers for leases to the relevant authorized amortization Printing machines, supporting calculations & supporting documentation. (File for Audit File and authorize as reviewed)
• Reconcile the general ledger and amortization to the monthly statements from the financing institution in order to verify interest rate or other changes to the amortization Printing machines.
• Calculate the annual amortization Printing Machines based on the lease agreement & relevant interest rates.

People Management and Supervision

• Monitor and manage staff development plans and performance against the achievement of objectives of the entity.
• Identify training needs of junior staff members for capacity development purposes.
• Coordinate training and short courses required by junior staff.
• Ensure that supply chain practitioners complete annual declaration and code of conduct.

Provide effective leadership through training, communication, relationship building with key stakeholders, human capital management, and development. 

• Provide training to staff on departmental financial policies and procedures.
• Engage with internal and external stakeholders on Asset and Inventory management matters.
• Resolve queries from stakeholders.
• Development of Work Plans for Asset and Inventory management staff.
• Submit all required documents to the Deputy Director SCM

Qualification Obtained                       National Diploma: Internal Auditing

Name of Institution:                          Cape Peninsula University of Technology (CPUT)

Year Obtained:                                   2019

Majors:                                               Internal Auditing 3, Financial Accounting 3, Taxation 2, Statistics 2, Business Information System 2, Corporate Procedure 2.

 Qualification Obtained                       National Higher Certificate in Accountancy                                                                                               
Name of Institution:                          Cape Peninsula University of Technology (CPUT)

Year Obtained:                                   2018

Majors:                                               Internal Auditing 2, Financial Accounting 2, Cost and Management Accounting 2, Taxation 1, Business Calculation 1, and Commercial Law 2.
                                                                                                                                                                                      

Highest standard passed:

Matric 

Year obtained:                                    2013

Name of school attended:               Zamukulungisa Senior Secondary School

Subjects Undertaken: